Desk with accounting documents, calculator and laptop

Back-Office Accounting Services

Keep recurring bookkeeping current and accounting records ready for the next review.

ARDEM manages the daily accounting work that keeps records current. The scope can include recurring bookkeeping, transaction preparation, posting and agreed reconciliations. Our operations leads manage the workflow and pursue missing information.

This service focuses on day-to-day execution. Broader close preparation and cross-functional finance management are distinct requirements. Accounting specialists and automation work together within your approved systems.

Start with a defined activity, a backlog or several related processes. ARDEM can work in QuickBooks and other approved accounting environments. For more extensive period-end work, explore general ledger accounting services.

Back-office delivery in practice: See how a managed QuickBooks and Avalara workflow handled 700–800 weekly invoice records during high-demand periods, with backlog control and daily exception visibility.

What Changes When Back-Office Accounting Is Managed?

Daily accounting work needs a clear definition of completion. ARDEM pursues missing records, coordinates review and confirms the agreed postings. Reporting separates completed work from items that still need evidence, correction or a decision.

Our Clients. Our Experience.

Supporting business operations since 2004.

Outsourcing Back Office Accounting

Trained Delivery and Coverage

ARDEM aligns accounting and system experience with the work, documents procedures and review responsibilities, and trains backup coverage for recurring delivery.

Transaction Processing and Posting

Prepare vendor bills, customer invoices, receipts and approved accounting entries within the defined scope. Keep supporting references, coding, review status and exception ownership clear.

Reconciliations With Follow-Through

Compare agreed accounting records and source documents. Investigate differences, obtain required decisions and maintain an open-item record through resolution or review.

Accounting Records and Review Schedules

Prepare agreed transaction summaries, reconciliation files and reporting inputs for the finance owner. Tax, payroll and assurance responsibilities are addressed explicitly in the scope.

Build the Workflow Around Your Accounting Systems

ARDEM can map source documents, entity references, account coding, validation rules, approvals and the information the next system must accept. Work can take place in your approved accounting application or use an agreed connection between systems.

Choose an API, scheduled exchange or secure file according to the systems and delivery requirement. Test access, mappings and rejected-record handling before production. Confirm that the next system accepts the output.

AI-assisted capture can prepare source information. Configured checks support validation, matching and routing. Accounting specialists review uncertain records and follow exceptions through resolution. Explore ARDEM’s approach to AI and automation.

Illustrative Source-to-Record Workflow

Source record received → validated and coded → posting accepted → exceptions resolved → completed and pending work reported.

If vendor bills repeatedly arrive without a required department reference, ARDEM pursues the missing coding, identifies the recurring cause and recommends an intake change for approval. The example is configurable to the engagement; it is not a separate client-result claim.

From Backlog or New Requirement to Recurring Delivery

Define Completion Before Adding Capacity

Review volumes, systems, record quality, the existing backlog and your review calendar. Identify required outputs, responsibilities and unresolved decisions. Separate historical cleanup from new daily work so incoming volume does not obscure progress.

Document, Build and Test

Preserve procedures that work and build the steps that are missing. Test representative bills, receipts, journals and exceptions in the approved environment. Confirm coding, approval paths and downstream acceptance before expanding the workload.

Manage Delivery and Correct Recurring Problems

Track completion, turnaround, open-item age and rework against consistent definitions. ARDEM investigates missed results, pursues required evidence or decisions, and owns corrective action within the agreed scope. Review recurring differences for practical changes.

Back Office Accounting Services

Efficient Outsourced Accounting Services

Accounting Systems for the Agreed Workflow

Accounting System Expert in Microsoft Dynamics

Accounting System Expert in SAP Business One

Accounting System Expert in Oracle PeopleSoft

When the Requirement Extends to Managed Accounts Payable

Vendor-bill processing needs validation, missing-information follow-through, approvals and agreed payment activities. ARDEM can manage that broader operation under documented responsibilities and controls.

Explore accounts payable outsourcing for the complete AP scope. Payment execution and authority are defined separately for the engagement.

People reviewing accounting records with a calculator and tablet

Published client case

QuickBooks Accounting Delivery During Peak Sales

ARDEM built a workflow combining multi-source intake, backlog control, invoice review, QuickBooks entry, Avalara tax-record support, digital documentation and daily exception reporting.

The published case reports 700 to 800 invoice records per week during high-demand periods. It describes reduced CFO-owned manual work, help with backlog pressure and visibility into completed, pending and exception items. These are engagement-specific results, not a universal processing rate or tax-compliance guarantee.

For an invoice-specific requirement, explore invoice processing services.

Review the QuickBooks Case Study

Choose Your Next Step

Review the QuickBooks Case. See how intake, record preparation and exception reporting supported peak demand.
Extend to Accounting and Close. Explore recurring reconciliations, supporting schedules and period-end preparation.
Understand the Handover. Review scope, client effort, testing and ongoing delivery responsibilities.

Questions About Back-Office Accounting Outsourcing

What determines the cost?

Activities, recurring volume, entities, source quality, systems and exception workload determine effort. Separate setup and cleanup from ongoing processing, quality review and management. Compare retained internal work as well as provider fees.

Can ARDEM start with a backlog or selected accounting task?

Yes. A defined scope can begin with historical records, recurring posting, a reconciliation workflow or specified reporting inputs. Establish source evidence, review criteria and handoffs, then expand when delivery meets agreed requirements.

Do we have to replace QuickBooks or our existing accounting application?

No. ARDEM provides a managed back-office accounting service, not just accounting software. Our team can carry out the agreed work in QuickBooks or another approved accounting application, with connections added where required. Implementation defines permissions, validation and accepted output. ARDEM technology is an available delivery component, not a mandatory ERP replacement. See the managed QuickBooks workflow case study for a documented example.

How is this different from hiring additional staff?

Additional staff can fit a process your team supervises effectively. Managed accounting also assigns responsibility for the workflow, quality checks, unresolved items, reporting and corrective action. Compare each model’s scope and retained management effort.

Who handles approvals and financial decisions?

The engagement defines accounting rules, approval thresholds, delegated activities and the owner of each decision. ARDEM follows unresolved items through the required action. Payment, tax, payroll and other specialist responsibilities are addressed explicitly in the scope.

Discuss the Accounting Result You Need

Tell us which daily accounting work needs attention. Include your systems, approximate volume and any backlog or reconciliation issues. A senior ARDEM consultant will respond by email to discuss the scope and next step.

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