Invoice Processing Services manage invoices from receipt of vendor invoices to payment of the invoice. Outsource invoice processing services increase operational efficiency and reduce the cost of processing invoices. Multiple formats, PO and non-PO invoices, invoices in multiple different languages can be processed by an invoice processing service provider. With the use of an invoice processing cloud services platform, businesses can benefit from invoice process automation to further improve efficiency. Additional data analytic tools and artificial intelligence tools can be added to invoice processing services to automate invoice processing.

Invoice Processing Cost Savings and Invoice Processing Efficiency

Automating Your Invoice Processing

Invoice Processing of all Invoice Formats

PO Invoices. Non-PO Invoices. Machine typed Invoices. Handwritten Invoices. Invoices in English. Invoices in languages other than English. Invoices received by Mail. Invoices received as email attachments. Invoices uploaded to our server as images. ARDEM Invoice Processing solution accurately processes all invoices.

Invoice Processing on ARDEM Invoice Processing Platform

OCR invoice data capture and invoice data entry is a cloud service offered on ARDEM Invoice Manager, our cloud platform for invoice processing. Invoices arrive at as a continuous stream on our invoice processing platform, man machine invoice automation technologies are used for data extraction from invoices. Process automation is used to improve accuracy in the invoice processing workflow.

Invoice Processing Automation for Improved Invoice Management

Process automation is utilized for sorting PO and non-PO invoices, invoices in different languages and hand-written invoices. Invoice Processing solution identifies invoices with missing key data for exception handling process. Multiple automated workstreams, some fully automated and some requiring human intelligence, work in parallel to deliver results on time.

Delivering Success in Invoice Processing

Invoice Processing Service providers can process a high count of invoices daily. They can extract data from invoices accurately and deliver vendor payment files on time. Invoice Processing solutions are often part of a larger accounts payable service outsourcing initiative.

Invoice Processing Cycle

Invoice Processing Services are outsourced accounting services for processing vendor invoices.  Invoices Processing Services involve the receipt of vendor invoice, the recording and matching of vendor invoice to purchase orders, approval of vendor invoice, creation of vendor payment file, and the recording of accounting transactions in the general ledger. Invoice Processing Services for large volume invoice processing utilizes invoice data capture, invoice processing management, invoice OCR and invoice workflow automation.

Invoices are Received for Processing in multiple ways:

• Bulk uploaded directly to the ARDEM Invoice Manager/SFTP.
• Physical invoices are scanned and uploaded to the ARDEM Invoice Manager/SFTP.
• Invoices can be sent as email attachments which will be picked up by the ARDEM Invoice Manager.
• Vendors can send invoices directly to ARDEM through a centralized inbox.

Invoice Processing Service Workflow

Invoice Processing outsourcing involves the entire invoice management process. Invoice Processing outsourcing is used for vendor invoice processing. It involves the entire invoice management service. Invoice Processing Service tasks include receipt of invoices, data entry or data capture from invoices, matching of invoices with purchase orders and receipts, resolving any discrepancies in invoices and managing the invoice approval process. Invoice Processing Services as part of Account Payable Services may also involve vendor management services and handling and resolution of aging invoices.

Invoice Processing Automation

Invoice Processing can require many manual touch points. Receipt of vendor invoices, the data entry from invoices, and the approval of invoices. Much of this invoice processing workflow can be automated. ARDEM utilizes ARDEM Invoice Manager, a cloud platform for providing invoice processing services. Invoices are received on ARDEM cloud platform. Data Capture is the next step in invoice processing. Other steps such as routing of invoices for approval, flagging exceptions, applying charge codes, and generating payment files are all automated in ARDEM invoice processing services.

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