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Data Capture Services

Data Capture Services to Reduce Costs and Improve Operational Efficiencies.


Get the Most Accurate Data Capture Service.

Hire a Data Capture Services Vendor You Can Trust

How Can I Grow My Business With Data Capture Services?

Data Capture Services can reduce costs and improve accuracy and quality of data. Outsourcing data capture process to a data capture company allows businesses to improve their back-office process efficiency. Selecting a data capture service company which can bring the best people, the most robust processes and the latest data capture technologies to assure the highest accuracy of data is crucial. often the selected choice when the data capture business process is outsourced. Employing automated data capture solutions from the best data capture solutions providers ensures improved productivity. Data Capture outsourcing which focusses on electronic data capture tasks improves business results.

How Do I Select the Right Data Capture Outsourcing Company?

Not all data capture companies are created equal. Ask each data capture company you speak with, what data accuracy do they guarantee; what is their data entry process; what are the quality processes at the data entry company; how will they handle workload volume fluctuations; how will they train their people who will be working on your assignment; how regularly will they communicate status with you? Communication is key to a successful outsourcing partnership. This is why at ARDEM we keep you informed of the progress on your assignment, and of any issues which may occur in the data capture delivery process which could impact your business. The data capture service company which can bring the best people, the most robust processes and the latest technologies to assure the highest accuracy of data is a good choice for a data capture outsourcing company.

The Data I’m Dealing With is Confidential – How Do You Protect It?

Data Security is addressed at the physical location level, the people level and at the network level. We take our role as a temporary repository of your data seriously. Complying with ISO27001 data security standards we address data security at the employee, physical and the network levels.  Utilizing VPNs and  SSL for data transmissions, PGP and at rest data encryptions, we keep your data secure. HIPAA Privacy Policy for protection of your data is in place for ePHI and PII and Business Associate agreements further protect your data at ARDEM.

What Business Processes Can I Outsource With Data Capture Services?

In every business process, in each functional area- Accounting, Marketing, Sales, Production, Human Resource, information is being collected and processed for the business to function efficiently.

In marketing customer data is being collected, market surveys are being conducted. In Sales, orders are coming from customers and are being entered into the system. In Accounting, invoices are coming from vendors and need to be entered into the system. In Production data from specification sheets and inventory, disbursements are being recorded. In Human Resource data is being collected from resumes and databases are being created. Some data is handwritten, some data is machine typed, some data is coming in digital format, some data is coming on paper. All this data needs to be collected, organized, reported on. Data Entry services are required. Surveys, Rebates, Claims, Application Forms, Mailing lists, Invoices, Sales Orders all need data to be captured or transcribed from the incoming source format into the enterprise system. Data may also need to be collected and compiled with data mining and data indexing services. With a mix of ARDEM Data Capture and ARDEM Data Entry platform, we ensure that all data is delivered with the highest data accuracy. ARDEM is a data entry company that has consistently delivered highest quality data, every time.

What is the Accuracy and Quality of Data Capture?

For the highest accuracy, ARDEM Data Capture platform builds in double key data entry along with compare data quality checks, data validation routines, and data verification checks to assure you the highest accuracy of data. Typically, we achieve a 99.97% or higher accuracy of data for our clients. ARDEM is the top data capture company that delivers a consistently high quality of data, every time.

How Do I Go About Planning My Data Capture Project?

Call us. Tell us what your current data capture process is. Why do you want to outsource your data capture process? What data capture process improvements are you hoping to achieve?  Is your current data capture being done by 1 FTE or 50 FTEs? Or, is this a business growth requirement? Do you want us to create the data entry process from scratch and work through the workflow test and pilot production and final data production stages?  We will always first understand your requirements, then put together a highly skilled team to work on your assignment, apply the most up to date data capture and data entry technology and define the most efficient process to deliver the most accurate data to you.

ARDEM Data Entry Services

Automate Your In-House Data Entry and Improve Your Bottom Line Instantly.

Find out how we take technology and industry knowledge to create the best-customized solutions.

ARDEM Technology

In today’s modern world businesses must be efficient and adaptable in order to meet demand.

Through the use of ARDEM’s Technology Platform, we increase visibility, improve accuracy, productivity, and cut overall operational costs.

Data Entry from public opinion surveys, patient satisfaction surveys, client satisfaction surveys, product surveys, employee satisfaction surveys, consumer research surveys and market research surveys.
Data Entry from Rebate forms, Sweepstakes, Enter-to-Win, Customer blanks, product promotions, warranty cards, loyalty programs, and more!
Data Entry from the internet, subscription lists, returned mail, petition lists, retail customer sign up cards, excel sheets, social media, and more!
Data Entry from health care claims, insurance claims, medical claims for quicker claims processing and claim collections.
Accurate & Secure Data Processing Services from paper & Electronic based documents including mail fulfillment and analysis
Capture of critical data fields from paper or digital documents to create intelligent databases and meta data collections. Indexing and cataloging of documents for ease of search and retrieval.

Working with you and your company has been a distinct pleasure. From the initial scanning to the finish product, all those involved in the County Clerk’s office have been impressed by the high level of professionalism exhibited and by your commitment to quality outcome.

Bradford Kendall, Dutchess County- New York

I just received a phone call from Marcie of Procurement with State of Wisconsin asking about ARDEM. Of course, I gave you a great reference.

Nancy Butler, Dept of Health Arkansas

It has been a pleasure working with your company and I will let others know to go to you for surveys.

Brenda Venner, US Navy

ARDEM is a great contact to have. Their quick turnaround with the amount of information we gave them was impressive. The work was legible and easy to understand. It helped us to complete our work by our very short deadline.

Melinda Lee, Fleishman Hillard

Thanks for all the great work. We’ll definitely keep you in mind in future if we need any more work done.

Mike Quinn, Veterans Administration Medical Center

Thank you for your excellent service and responsiveness on all of the projects we’ve completed.

Noelle Vaillancourt, National Research Center

ROI You Can Stand By

Data Capture In-House Model

• Poor quality: <65% accuracy
• Long processing time
• Management headaches
• High processing costs

ARDEM Solution

• Increased data quality: 99.97% accuracy
• Fast turnaround / 3-shift operation
• Streamlined work processes
• High ROI

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Data Capture From Paper Forms

Outsource your paper form data capture needs to us. Data is captured from forms sent to us both as batch uploads and in real time. Invoice data capture, utilizes automated data capture solutions to ensure accuracy. Data captured from forms undergoes multiple audits to ensure high data accuracy. Captured data can be delivered in multiple file formats utilizing the latest data capture solutions. Data Capture company can also provide digital scans of your forms for digital archiving storage. Benefit from our comprehensive data capture services, supported by advanced data capture systems and platforms.

Data Capture From Scan Images

If your forms are already scanned, securely upload them to our encrypted FTP server. As one of the best data capture companies, we meticulously track your daily uploads for real-time processing. Our data capture service team efficiently handles your digital forms, ensuring seamless data capture outsourcing. We key in the data from your digital forms and deliver the processed data files back to you promptly. Benefit from our robust data capture platform and systems, designed to offer top-tier data capture services.
outsource data directly into your database

Outsource Data Capture Directly Into Your Database

Our Data Capture Service allows for direct transmission of data into your database. APIs are utilized for data delivery direct into your system. Over a secure connection captured data moves from our cloud hosted data capture platform to you. You can choose from a range of output file formats, including ASCII text, DAT, CSV, XLSX, TXT, etc., all compatible with automated data capture solutions. As a leading data capture company, we offer data capture outsourcing that seamlessly integrates with your existing systems. Our electronic data capture technology ensures that data is precisely formatted for easy import into your database. Whether it’s standard data capture or product data capture, we adapt our data capture service to meet your specific file format requirements. Trust us as your go-to data capture company for the best data capture solutions and advanced data capture systems.

Optimizing Your Workflow with Data Capture Outsourcing

Data capture is a critical component of your overall work process, handling various paper-based information such as mailed invoices, test requisition forms, and insurance claims. With ARDEM, you can outsource the entire data entry process for enhanced efficiency. Our services encompass everything from receiving mail forms, to scanning and imaging incoming forms, and performing data entry. We specialize in data capturing services, including product data capture and automated data capture solutions, ensuring top-notch quality. As a leading data capture company, ARDEM provides comprehensive data capture services, from initial receipt to hosting and file management of both data and image files. Our outsourced data capture and outsourced data entry services utilize the best data capture solutions and data capture systems for reliable results. Choose ARDEM for outsourcing data capture and experience the benefits of a streamlined, efficient process managed by a premier data capture company.

Why Do I Need Data Capture Services?

Anytime you have data on paper it can be converted into an electronic format. Our data entry services are used for data capture from surveys, data capture from health claim forms, data capture from customer sign up forms, data capture from product registrations, data capture from rebate forms and data capture from application forms. We key data from immunization forms and medical claim forms. Our outsourcing services are used for data capture from test requisition forms at a bio-medical lab as well as to collect marine data for a federal government agency, and, to key prospect list data for a market research company.

Data Capture Everywhere

ARDEM provides Data Capture Services to our clients in New York, New Jersey, Texas, California, Florida, Virginia, Colorado, Arkansas, Oklahoma, Nevada, Massachusetts, Maryland, Missouri, Illinois, Wisconsin, Ohio and all 50 states. We are your data capture company to provide outsourcing services for all of your projects.

Data Capture Services to Reduce Costs and Improve Operational Efficiencies

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