Best Document Conversion Services
Accurate Scanning
To provide the best document conversion services we use the latest scan equipment with the most up to date scanning software to produce the best scan quality images for you. We develop a robust work process for document preparation, document scanning and document indexing which assures that each piece of paper is accounted for, and each step of the document scanning process can be quality checked. Adding digital document conversion into your workflow can improve operational efficiency and help with your digital transformation.
Efficient Scanning
Whether it is one box or, 5000 boxes, we can scale our document scanning services to your document scan conversion requirements and we will deliver the best scan images to you for various industries including financial, healthcare, and retail. If your document scanning requirement is time bound and you want consistent high quality scan images organized correctly into digital document folders ARDEM Document Conversion Services can help.
Security in Scanning Documents
Your documents are critical for you which is why we take data security seriously. We have security processes in place for our document conversion services which cover facility security, background checks for people and security protocols for our network. HIPAA policy is in place to protect PHI and PII.
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Planning a High-Volume Backfile Conversion Project
For a multi-million-page archive or a multi-year digitization program, compare proposals against the same document and delivery requirements. The price is meaningful only when you understand the work included, the expected output and the conditions attached to it.
ARDEM brings together people, defined processes and automation to manage document conversion, indexing and quality review. Start your project discussion with:
- Volume: Estimated pages and files, document sizes, and forecast versus committed volumes. Identify how additional or reduced volumes would affect the scope.
- Preparation: Document condition, bindings, staples, fragile materials, mixed formats and reassembly requirements.
- Indexing: Required metadata, file naming, validation rules and how missing or unclear information should be handled.
- Output: File formats, image specifications, OCR requirements and where converted files and index data need to be delivered.
- Security: Collection, transport, chain of custody, access controls and the return or authorized disposition of originals.
- Acceptance: Sample review, image and index checks, exception handling and correction requirements.
- Schedule: Collection batches, delivery milestones, priority records and how changes will be reviewed.
A Five-Year Archive Digitization Engagement
ARDEM’s military medical archive project covered more than 1.35 million pages over five years, combining careful handling of historical materials with metadata capture and multiple stages of quality review.
How should I compare price breaks for multi-year or multi-million-page contracts?
Ask each provider whether volume or contract length changes the proposed rate. Confirm minimum commitments, setup charges, included services, additional fees, annual price adjustments and what happens if volumes change. Compare the total cost of meeting the same scope and acceptance criteria. Any price break and its conditions should be documented in the written proposal.
Share your approximate volume, document types, indexing needs and target schedule so we can discuss the right approach.
Million Pages To Scan, No Problem
ARDEM can provide scanning services and convert images to any format. Our Document Conversion Solutions team will prepare each document, scan, and index the image ensuring each is scanned with the highest quality.
What Can You Scan?
Everything, Documents on paper can be converted into a digital file for easier search and retrieval of data. We work with many industries including financial, educational, and healthcare to streamline data.
How We Scan Your Documents
Files and documents can be sent directly or we can come pick them up from our New Jersey location. Documents will be prepared with care, and scanned with speed and accuracy. Scanned images will be indexed and renamed, and delivered onto a portable drive.
Why You Need To Scan
Make sharing simple! Digital scans are easier to distribute and share. Document imaging reduces the need for storage, and scanned images are easier to locate and use to check for compliance.
Document Scanning Everywhere
ARDEM is the premier document scanning company providing document scanning services and document imaging services to our clients in New York, New Jersey, Philadelphia, Virginia, Maryland, Delaware, Washington D.C. , Massachusetts and Connecticut.
Scanning For The Government
ARDEM can provide Document Conversion Services to our Government clients under its GSA Schedule 36 contract for Document Conversion Services.
GSA Contract: GS-03F-0146V under Schedule 36 SIN 51 506 for Document Conversion Services.
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