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REMOTE

Accounts Payable Specialist

Location: India

Department: Finance & Accounting

Type: Remote

Full-Time

Schedule: Monday to Friday

Shift:
7:00 PM to 4:00 AM
8:00 PM to 5:00 AM
9:00 PM to 6:00 AM

(Shift will be assigned based on project requirements)

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Overview

We are seeking a confident and proactive Accounts Payable Specialist to join our ARDEM team.
In this critical role, you will not only manage the full lifecycle of Accounts Payable processes for our diverse client portfolio but also serve as a key point of contact, ensuring seamless client communication and exceptional service delivery.

Key Responsibilities:

  • Full-Cycle AP Management: Efficiently manage the entire accounts payable process, including, but not limited to, accurate invoice processing, general ledger coding, and streamlined approval workflows.
  • Vendor Relationship Management: Perform regular vendor reconciliations, proactively identify and resolve discrepancies, and maintain strong vendor relationships.
  • Internal & External Coordination: Coordinate effectively with various internal customer departments to obtain necessary approvals and resolve invoice-related issues promptly. Engage directly with clients in meetings and daily interactions to understand their needs and provide updates.
  • Statement Analysis: Review and analyze vendor statements meticulously to ensure all invoices are accounted for, processed, and paid on time.
  • Expense Report Processing: Accurately process employee expense reports, ensuring strict compliance with company travel and expense policies.
  • Payment Processing: Prepare and execute weekly, monthly, and ad-hoc payments via various methods, including check, ACH, and wire transfers.
  • Month-End Close Support: Provide essential support for month-end close activities, including the preparation of accruals, journal entries, and reconciliations.
  • Audit Assistance: Offer comprehensive support during audits, responding to inquiries from auditors with precision and clarity.
  • Reporting: Generate and deliver daily reports, both for internal stakeholders and external clients, providing clear insights into AP activities and performance.
  • Team Collaboration & Guidance: As client needs evolve, you will have the opportunity to guide and collaborate with additional team members brought onto the account, fostering a cooperative and high-performing environment.

What We’re Looking For:

  • Proven AP Experience: 3-5 Years of demonstrated experience in managing full-cycle accounts payable processes.
  • Client-Facing Confidence: Ability to confidently engage in client meetings and daily interactions, representing our services effectively.
  • Independent Work Ethic: A strong capacity for independent work, problem-solving, and decision-making.
  • Collaborative Spirit: Excellent interpersonal skills with the ability to guide, mentor, and collaborate effectively with team members.
  • Attention to Detail: Meticulous attention to detail and a commitment to accuracy (aiming for 100% accuracy!).
  • Communication Skills: Exceptional written and verbal communication skills.
  • Adaptability: Ability to adapt to changing client requirements and integrate new team members smoothly.
  • Software Acumen: Experience working with various accounting software is helpful but not required. A willingness to learn new systems quickly is essential.

Why Join Our Team?

This is an exciting opportunity to join a growing BPO where your expertise will be valued, and your contributions will directly impact client success. You’ll gain exposure to diverse industries and accounting systems, continuously expanding your skill set. We foster a collaborative environment that supports professional growth and recognizes independent initiative.

If you are a self-starter with a passion for Accounts Payable and client satisfaction, we encourage you to apply!

Additional Requirements

This opportunity enhances your work life balance with allowance for remote work. To be successful your computer hardware and internet must meet these minimum requirements:

  1. Laptop or Desktop:
    • Operating System: Windows
    • Screen Size: 14 Inches
    • Screen Resolution: FHD (1920×1080)
    • Processor: I5 or higher
    • RAM: Minimum 8GB (Must)
    • Type: Windows Laptop
    • Software: AnyDesk
    • Internet Speed: 100 MBPS or higher

About ARDEM

ARDEM is a leading Business Process Outsourcing and Business Process Automation Service provider. For over twenty years, ARDEM has successfully delivered business process outsourcing and business process automation services to our clients in the USA and Canada. We are growing rapidly. We are constantly innovating to become a better service provider for our customers. We continuously strive for excellence to become the Best Business Process Outsourcing and Business Process Automation company.