Outsourced Accounts Payable Processing with ARDEM

What is Outsourced Accounts Payable Processing?

Outsourced accounts payable processing involves hiring a reliable third-party partner. This partner manages and executes the entire accounts payable (AP) process from start to finish. This includes invoice processing, approvals, and payments. By outsourcing, businesses can improve their AP operations and reduce costs. They can also eliminate bottlenecks in payment processing.

Why Do Businesses Struggle with Accounts Payable Management? 

A smooth accounts payable process is crucial for maintaining strong vendor relationships and financial health. However, many companies face common challenges, including: 

• Delays and Bottlenecks: Manual processes often lead to slow invoice approvals and missed payment deadlines.
• Inaccuracies: Common errors in manual AP processes are duplicate invoices, data entry mistakes, and incorrect payment amounts.
• Fraudulent Invoices: Lack of proper oversight increases the risk of processing fraudulent or duplicate invoices.
• High Processing Costs: Inefficient workflows lead to increased operational costs per invoice.

How Does Outsourced Accounts Payable Processing Solve These Issues? 

Accounts payable outsourcing services offer a solution by automating and optimizing the entire AP process. This ensures timely payments, prevents late fees, and improves overall efficiency. ARDEM’s outsourced accounts payable services are designed to address these challenges with precision and expertise. 

Why Choose ARDEM for Accounts Payable Outsourcing? 

ARDEM’s Expertise in Accounts Payable Management 

With decades of experience, ARDEM has a proven track record of delivering high-quality business process outsourcing (BPO) services. Our team has expertise in handling various accounting systems, including SAP, Oracle, QuickBooks, and NetSuite. 

At ARDEM, we provide accounts payable outsourcing services that reduce costs and improve operational efficiency. Here’s how we stand out: 

1. Dedicated AP Teams: We assign a team of skilled accounts payable analysts trained in multiple accounting systems. This ensures a seamless transition and consistent performance.
2. Customized AP Solutions: ARDEM tailors each solution to match your business needs. From invoice receipt to payment processing, we streamline every aspect of the AP process.
3. Advanced Automation: Our solutions leverage advanced AP automation tools to reduce manual intervention. This ensures faster invoice processing, fewer errors, and improved data accuracy.
4. Scalable Solutions: You may be a small business or a large enterprise. ARDEM’s accounts payable outsourcing solutions are scalable to meet your growing needs.
5. Cost Savings: By outsourcing, businesses eliminate the need for in-house AP staff, infrastructure, and technology investments. This significantly reduces costs. 

The ARDEM Process for Accounts Payable Outsourcing 

1. Invoice Receipt
   • We scan digitally received invoices using optical character recognition (OCR) technology.
   • Data is extracted with 99.97% accuracy, ensuring reliable processing from the start.
2. Invoice Validation
   • Invoices are validated against purchase orders (POs) and delivery receipts to ensure accuracy.
   • Our system flags exceptions for further review to prevent duplicate or fraudulent invoices.
3. Approval Workflow
   • ARDEM implements a customized approval process that aligns with your company’s policies.
   • Notifications and alerts ensure timely approvals from stakeholders.
4. Payment Processing
   • Once approved, invoices are scheduled for payment within your accounting system.
   • We manage payment schedules to avoid late fines and capitalize on early payment discounts.
5. Reporting and Analytics
   • Real-time dashboards and reports provide visibility into the entire AP process.
   • Insights help identify trends, optimize cash flow, and improve decision-making.

Transform Your Accounts Payable with ARDEM 

Let us handle the complexities of invoice processing, approvals, and payments. You can focus on driving your business forward with confidence. 

Contact us today to learn more about ARDEM’s accounts payable outsourcing services. 

Frequently Asked Questions (FAQs) 

1. What systems does ARDEM support for accounts payable outsourcing?

We work with multiple accounting platforms, ensuring seamless integration with your existing systems. 

2. Can ARDEM handle high invoice volumes?

Yes, our solutions are designed to scale according to your business needs, whether you process hundreds or thousands of invoices monthly. 

3. Is data security ensured in ARDEM’s AP outsourcing services?

Absolutely. ARDEM uses robust security protocols, including data encryption and restricted access, to ensure your data remains confidential.