See how ARDEM helped a creditor rights and commercial collections law firm turn public court records into qualified legal marketing data through managed research, filtering, company validation, daily audits, Excel / CSV preparation, and secure SFTP delivery.
MANAGED LAWSUIT INTELLIGENCE WORKFLOW CASE STUDY
Converting 400-500 Daily Court Records Into Campaign-Ready Lawsuit Intelligence
400-500/day
Court records delivered
$5,000+
Qualification threshold
20-25%
Records excluded
90 days
Optimization phase
A U.S.-based creditor rights and commercial collections law firm depended on litigation intelligence to support targeted business development campaigns. The challenge was converting broad public court data into a daily file that matched the firm’s campaign criteria.
The Challenge
Public court portals contained high volumes of inconsistent records, but only a subset matched the client’s commercial or investment-related campaign strategy. Records needed to meet a $5,000 outstanding balance threshold and avoid mortgage, insurance, auto financing, and property-related litigation.
Ambiguous company names and unclear industries also required contextual research. Without a controlled workflow, internal marketing teams would continue spending time reviewing raw records and cleaning campaign lists.
The ARDEM Solution
ARDEM created a managed data operations lane around daily court portal review, qualification logic, exclusion handling, company validation, structured field capture, daily random audits, Excel / CSV preparation, secure SFTP delivery, and a 90-day optimization period.
The model supported delivery of 400-500 daily court records while helping the client keep internal marketing resources focused on campaign strategy, messaging, segmentation, and outreach.
Download the Full Lawsuit
Intelligence Case Study
Intelligence Case Study
For managing partners, COOs, legal operations leaders, marketing leaders, business development teams, and professional services organizations using public records to support targeted outreach.
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Why ARDEM
ARDEM reviewed newly available public court records each day.
Records were screened against case-type criteria and a $5,000+ balance threshold.
Irrelevant mortgage, insurance, auto financing, and property cases were filtered out.
Ambiguous companies and unclear classifications received additional research.
Random audits checked threshold compliance and exclusion accuracy.
Validated data was structured in Excel / CSV and delivered through SFTP.Managed Workflow Diagram
The Results
ARDEM supported daily review and delivery of 400-500 court records, applied the client’s $5,000+ qualification threshold, and excluded 20-25% of reviewed records that did not meet campaign criteria. The managed workflow gave the client stronger qualification discipline, human review for ambiguous records, structured Excel / CSV output, secure SFTP delivery, and a 90-day optimization period for refining rules and handling.
The Court Record Volume Was Only the Visible Problem
The Larger Risk Was Feeding Noisy or Poorly Qualified Data Into Legal Marketing Campaigns
The client did not need a raw scrape of public court records. It needed campaign-ready lawsuit intelligence that matched a specific commercial opportunity profile.
Every record required judgment around case type, a $5,000+ outstanding balance threshold, exclusion categories, company identity, and whether the case belonged in the final marketing dataset.
More internal research or basic automation would not have created consistent qualification logic, daily audit checks, secure delivery, or a repeatable path for refining unclear records.
ARDEM created a managed lawsuit intelligence workflow around public court portal review, client-defined qualification rules, exclusion handling, contextual company validation, structured field capture, daily random audits, and secure Excel / CSV delivery through SFTP.
1
Daily Court Review
Reviewed newly available records from the designated public court source.
2
Qualification Checks
Applied commercial criteria and the $5,000+ outstanding balance threshold.
3
Exclusion Control
Removed mortgage, insurance, auto financing, and property-related cases.
4
Company Validation
Researched ambiguous names and unclear industry classifications.
5
Structured Data Capture
Prepared required company, case, creditor, date, address, and amount fields.
6
Audit and Secure Delivery
Ran daily random audits and delivered Excel / CSV files through SFTP.
What You’ll See in the Full PDF
The full case study explains:
- Why raw public court records were not campaign-ready data
- How the $5,000+ threshold was applied before records entered the final file
- Which case categories were excluded from legal marketing campaigns
- How ambiguous company names and industries were validated
- Which fields were captured for downstream marketing use
- How daily random audits protected qualification quality
- How validated data was prepared in Excel, converted to CSV, and delivered through SFTP
- How a 90-day optimization period helped refine qualification and delivery rules
Managing High-Volume Public Record Research for Business Development?
Download the case study to see how a managed data operations workflow can improve qualification consistency, reduce manual review burden, strengthen campaign data quality, and create a secure daily handoff.