Trusted Accounts Payable outsourcing partner for secure,
scalable finance operations

What Accounts Payable Tasks Are Outsourced:

Account Payable Outsourcing Service Providers manage Account Payable Tasks including Invoice Processing and Payment

From invoice intake to exception resolution and reporting, ARDEM manages the operational Accounts Payable workload, so your finance team keeps control, visibility, and approvals. 

1. Invoice Intake & Processing (PO + Non-PO) 
   • Invoice receipt via AP inbox/portals and document capture 
   • Invoice validation (required fields, duplicates, vendor matching) 
   • Data entry, indexing, and GL/cost center coding support 
   • PO / receipt matching support (2-way / 3-way as your process requires) 
   • Approvals routing support and follow-ups to reduce cycle time
     
2. Exception Handling & Vendor Management 
   • Exception queue management (missing PO, price/qty mismatches, missing approvals) 
   • Vendor email management and status responses 
   • Discrepancy documentation with clear reason codes and audit trail 
   • Coordination with procurement/receiving for resolutions 
   • Backlog cleanup support during peak volume periods 
3. Payments Support & Controls 
   • Payment run preparation support (based on your policies and approval rules) 
   • Duplicate payment checks and standard AP quality controls 
   • Vendor master checks (as permitted) and documentation support 
   • Month-end support: reconciliations, accrual support inputs, and close readiness 
   • Segregation-of-duties aligned to your internal control 
4. Reporting, Visibility & SLA Tracking 
   • Invoice status visibility: received → in review → approved → scheduled → paid 
   • Aging and priority views to support on-time vendor payments 
   • Bottleneck reporting (where invoices stall and why) 
   • SLA tracking for turnaround time and exception resolution 
   • Weekly/monthly summaries tailored to finance leadership KPI
     

Response within 1 business day • NDA available

Accounts payable outsourcing can be provided by an accounts payable service provider for managing a company’s accounts payable functions.  Accounts payable outsourcing is the quickest way to benefit from the use of AI agents in the delivery of accounts payable services. An accounts payable BPO service provider can increase the speed of accounts payable processing and improve the accuracy in accounts payable invoice processing. Accounts payable outsourcing can improve accounts payable processing efficiency, reduce costs in the accounts payable department, and ensure that you make timely payments to your vendors. Outsourcing accounts payable processes allows you to benefit from the expertise of the account payable service provider in using accounts-payable processing best practices and in the use of account payable process automation. Accounts payable outsourcing services can help you scale quickly to changing workloads in your AP department. Accounts payable outsourcing service providers use AI and automation in accounts payable processing. Accounts payable outsourcing services can speed up your accounts payable processes and improve your AP performance. Accounts payable outsourcing service companies can deliver improved performance in accounts payable management with the use of accounts payable automation solutions. A growing trend in accounts payable outsourcing service agreements is to shift from being only transaction based to outcome-based agreements.

How To Outsource Accounts Payable Process or Add to Your Accounts Payable Team?

Accounts Payable Outsourcing Services

Accounts Payable (AP) Services provided by an Account Payable Service Provider involve the payment of suppliers and vendors for goods and services purchased by a company. The service provider utilizes accounts payable outsourcing to streamline and enhance the efficiency of the payment process. Account Payable Services include the timely processing of incoming bills and invoices, and verification of vendor invoices against purchase orders and receipts. Utilizing outsourced accounts payable solutions ensures that these tasks are handled efficiently and accurately. Account Payable Outsourcing Services are needed for:

• Accounts payable outsourcing is used for improved vendor management.
• Accounts payable outsourcing eliminates supply chain disruptions by paying vendors on-time.
• Accounts payable outsourcing services improve utility bill payment management.
• Accounts payable outsourcing can improve the processing of Exception invoices and bring them to a faster resolution. 
• Account Payable Invoice Processing Best Practices.
• Account Payable Outsourcing can provide access to accounting process automation.
• Account Payable Outsourcing can add qualified and trained Account Payable team members.
• Accounts payable outsourcing is used for the daily processing of a high count of accounts payable transactions.
• Benefitting from the adoption of accounts payable automation.
• To benefit from use of Automation and other Technologies in Accounts Payable Processing.
• Account payable outsourcing of vendor bill and vendor invoice processing
• Accounts payable outsourcing can be used to verify invoices against purchase orders and receipts.
• Online accounts payable services can be used to verify that goods or services were received before vendors are paid.
• Accounts Payable Outsourcing services can be used for general ledger accounting. 
• Accounts payable outsourcing can also be used for the control and management of petty cash.
• Account Payable Outsourcing services can help with expense reimbursement
• Accounts payable outsourcing can be used for freight invoice processing services
• For account payable solutions for automated invoice management
• AP business services can be used for vendor communication management

Remote accounts payable outsourcing incorporates digital communication and online accounts payable workflows that can be conducted from anywhere. Accounts payable outsourcing services can be provided from digital cloud platforms. Accounts payable process automation can further minimize human intervention and eliminate mistakes in the outsourced accounts payable process.   

Accounts payable (AP) outsourcing provides the advantages of accessing specialized accounts payable expertise and avoiding the costs of in-house accounts payable staffing and software. Accounts payable outsourcing can deliver expert accounts payable management, scalability, and accounts payable process improvement whereas accounts payable software solution on its own still requires internal resources for accounts payable processing, training, and ongoing accounts payable management.

ARDEM is a leading provider of account payable outsourcing solutions which combine accounts payable automation with qualified accounts payable teams to transform how businesses receive, manage and process their accounts payable. Accounts payable outsourcing services include invoice processing, expense payments, and vendor management. Accounts payable process is automated with the use of AI and robotic process automation. Our accounts payable outsourcing solution leverages AI for tasks like invoice data capture and coding. Accounts payable processes focus on touchless invoice processing and approval of workflows utilizing AI and OCR. Our automated cloud service platforms offer invoice process automation. Accounts payable outsourcing solutions utilize AI and AP automation to improve efficiency in the accounts payable process. Account payable services at ARDEM are provided on ARDEM Invoice Manager, our cloud-based platform where artificial intelligence (AI) is used to automate the AP workflow. Account payable services automate invoice processing and invoice approval process using AI agents to increase accuracy and speed of the account payable workflow.

Accounts payable outsourcing companies are using AI, often combined with Robotic Process Automation (RPA) and machine learning to automate high-volume, repetitive, and rule-based tasks in accounts payable for such invoice processing and vendor management. Use of AI minimizes human error, speeds up task execution, and allows human agents to focus on more complex, value-added work in accounts payable outsourcing. ARDEM uses AI in its accounts payable services to improve accuracy and speed of processing. Machine learning models detect anomalies and inconsistencies in invoice processing and accounts payable processing, with higher accuracy than manual checks. ARDEM uses AI for automated quality monitoring of outsourced accounts payable. Accounts payable outsourcing companies are using AI based accounts payable solutions to seamlessly scale in response to changing market needs.

Accounts payable outsourcing service providers mitigate security risks in accounts payable outsourcing by complying with ISO27001, SOC2, PCIDSS, GDPR, HIPAA and other data security standards. Accounts payable outsourcing companies have data protection and access control protocols embedded in their accounts payable process.

How do I benefit from accounts payable outsourcing?

Accounts payable outsourcing gives you access to the specialized expertise of the accounts payable outsourcing service provider. The accounts payable outsourcing service company has the knowledge of best practices in accounts payable processes and in invoice processing. Accounts payable outsourcing service partners also utilize the latest automation and AI tools to efficiently process your accounts payable invoices. Accounts payable outsourcing can help you with faster processing and improved accuracy in accounts payable processing. Accounts payable outsourcing can help you rapidly adapt your operations to changes in work volume. 

Accounts payable outsourcing is the quickest way to improve accounts payable process. Accounts payable outsourcing can lead to faster invoice processing. With timely vendor invoice processing, accounts payable outsourcing can improve vendor relationships. With the use of process automation, accounts payable outsourcing can improve accuracy and speed of the accounts payable process.  Leveraging the services of an accounts payable outsourcing service company that is also a business process automation service provider is the fastest way to reduce accounts payable processing costs. ARDEM uses AI and business process automation to process your invoices quickly and correctly. All invoice processing is performed on our ARDEM cloud platforms.

ARDEM approach to accounts payable outsourcing has its roots in deep industry-specific accounts payable process knowledge. We build on this knowledge and use AI, data, and process automation to simplify and speed up the account payable operations.  Our team members deliver the highest quality accounts payable outsourcing service and are critical to delivering the best human-centric experience to our clients. ARDEM accounts payable outsourcing solutions deliver success to our clients by driving higher productivity that is powered by highly talented people, cloud platforms, and business process automation.

Outsourcing accounts payable service needs to an accounts payable outsourcing company that is also a leading accounts payable automation solution provider can yield immediate performance improvement in accounts payable. Accounts payable process cycle times can be speeded up. Accounts payable process accuracy can be improved. Accounts payable workflow process integrity can be increased.

Should you Outsource Accounts Payable or Automate Accounts Payable 

The best solution is to both outsource and automate your AP processes.  

Undertaking automation of AP processes in-house takes more time. It consumes management time. It takes a long time to work out all the exceptions in the automated workflow. It can require a large upfront investment in accounts payable automation software and infrastructure. 

An outsourcing solution that includes automation gives you the benefit of both accounts payable outsourcing and AP process automation. You save on the upfront investment in accounts payable automation software and infrastructure. The accounts payable outsourcing service provider absorbs the cost of accounts payable process management while delivering the desired results. The accounts payable service provider can leverage their deep knowledge of automating the accounting process to deliver results quickly to you. 

Accounts payable outsourcing solutions that include accounts payable process automation can be used for both rule-based repetitive tasks and complex tasks. For repetitive tasks the accounting outsourcing service provider uses end to end accounting workflow automation. For complex tasks the accounts payable company automates those steps that are repetitive and uses human intelligence for steps that cannot be automated. This gives you the typical benefits of specialized expertise and flexibility that come with outsourcing accounts payable services along with speed and improved accuracy that result from accounts payable automation.  

For the longer term this hybrid solution combining accounts payable outsourcing and accounts payable automation wins out because the accounting service provider is constantly upgrading accounts payable outsourcing services to stay competitive in the market. You on the other hand may have to invest in newer software if you automate accounts payable in-house. 

Why outsource accounts payable instead of simply purchasing accounts payable automation software? 

An accounts payable (AP) outsourcing service provider has qualified and trained expertise in accounts payable. Accounts payable staff can perform tasks such as correct coding of invoices, verification that the data extracted from the invoices is correct and follow up with vendors for anomalies in vendor invoices before invoices are paid. More complex invoices such as non-PO invoices, non- English language, or handwritten invoices also require a human in the loop. When management of the entire accounts payable process is required outsourcing accounts payable to an accounts payable outsourcing company is preferred over simply purchasing and managing AP in-house.  

Accounts payable outsourcing service providers can manage the entire accounts payable process, freeing your accounting and finance team for business issues that are more strategic rather than transactional. When your business grows the accounts payable outsourcing service provider can scale accordingly. You do not need to pay for infrastructure, additional software licenses, hiring and training additional staff. AP outsourcing can also add financial controls that might be challenging for an internal team to implement and manage effectively.

Accounts payable outsourcing companies have their own advanced, cloud-based automation platforms, giving you access to their investments in technology, features, and security without your own capital outlay. Almost always accounts payable outsourcing is more cost-effective than investing in both accounts payable automation software and an in-house team required to manage it.

Accounts Payable Outsourcing with ARDEM

The best account payable services are delivered by the most qualified and trained team members using the best accounts payable industry practices and the most innovative workflow process automation. We will assign qualified and trained Account Payable team to your account payable outsourcing assignment. Our account payable solution utilizes automated invoice processing on our cloud service platform. Process automation is incorporated into the account payable solution to deliver success on your account payable outsourcing assignment. Outsourcing accounts payable services to ARDEM allows you to leverage our experience in accounts payable best practices to improve your accounts payable process. Outsourcing accounts payable services to ARDEM cloud platforms allows for the use of robotic process automation (RPA) tools for automated invoice processing. 

Accounting Systems We Are Experts In

Account Payable Tasks You Can Outsource

Accounting Process Improvement with Accounts Payable Outsourcing

Improve your accounts payable process with these 19 essential tasks for accurate and efficient invoice processing.

Accounts payable outsourcing is simple.

For higher accuracy and faster processing ARDEM recommends that all processing be done on our cloud platforms. Cloud platforms allow use of the latest business process automation technologies for delivery of accounts payable services. We use our deep domain knowledge to configure the best accounts payable outsourcing solution for you. In this accounts payable outsourcing workflow all you need to do is to send the work to us. This could be documents attached to emails, or documents transmitted to us.  We do the processing on our cloud platforms, and the output is transmitted back to you.

Our accounts payable outsourcing services also accommodate accounts payable outsourcing solutions where we work on your platforms. In such outsourcing solutions we recruit the best talent and train them for remote work in your environment on your outsourced process. As in the above, our accounts payable outsourcing solution manages the outsourced process to achieve the desired results.

Automating Your Account Payable Process

ARDEM Invoice Manager is a Cloud platform which utilizes Capture, Machine Learning, Artificial Intelligence and Process Automation technologies for Capture of data from Vendor Invoices, Account Payable Approval and Account Payable Process Management. Daily count of incoming vendor invoices is tracked. Vendor Invoice processing cycle times are tracked. The Account Payable platform is configured to manage exception workflow and assure that your vendors get paid on time.

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