Freight Bill processing comprises a hefty series of tasks involved in shipping. The carrier generates invoices, which reflect freight information such as the freight’s description, name of the shipper, weight, point of origin, and charges applied. It is the responsibility of the logistics and accounts team to keep track of freight invoice processing and freight invoice management activities. They must carry out the tedious task of matching the invoices, ensuring accurate and timely payments, and maintaining data reliability.
Consequences of Freight Bill Processing and Freight Invoice Management Errors
According to industry studies,75% of logistics leaders believe there is a minute disparity between the freight invoice and the final quotation they receive. Other studies show that 60% of the freight bills do not match the final quotation. These freight bill processing and freight invoice management errors go unnoticed in 20% of such cases. Here are some consequences of these freight bill processing errors:
- Duplicate Payments in Freight Invoice Processing
Duplicate payments are a common error in an inaccurate freight bill payment process. The carrier and freight provider may each produce bills for the freight, thereby generating duplicity and creating duplicate payments.
- Inefficiencies Due To Discount Rates in Freight Invoice Management
When promising discounts in freight bill processing, freight bills vary from the actual quotations. If this data is not recorded systematically, it can lead to discrepancies and inefficiencies in the entire freight invoice management process.
- Delivery Address Mismatch
If the delivery address is inaccurate or not stated correctly, it can lead to delayed delivery or even missed shipments.
- Overpayments
One of the consequences of invoice management errors is inconsistencies between the original quotation and freight invoice. If that happens, there is scope for overpayments.
How Can Freight Bill Processing and Freight Invoice Management Outsourcing Help
Businesses can reap immediate tangible benefits through outsourcing their freight bill processing and freight invoice management activities.
Errors get minimized in Freight Bill Processing
The company may experience freight invoice errors related to incorrect pricing, double billing, billing of incorrect amounts, and overdue invoices. Outsourcing the process ensures the entire task of freight bill processing gets done in an error-free manner.
Turnaround Time of Freight Invoice Processing
Outsourcing the freight invoice management task would help the company achieve an improved turnaround time.
Freight Invoice Management Costs
Outsourcing the freight bill processing task can help the business with cost optimization. It ensures that companies focus on streamlining their existing processes. They would not be required to place reconciliation checks along every stage of the freight bill processing, and it would also free up their resources to work on increasing productivity.
Structured Process
Companies can benefit from an organized freight bill processing structure by outsourcing the entire task. The business managers can access a well-recorded comprehensive database to draw further analyses.
ARDEM provides end-to-end, fully managed, and secured freight bill processing outsourcing to our clients, starting from issuing load statements to freight billing and auditing. The automation process of handling the freight bill payment processing serves as a cost-efficient solution, as it offers less cost to process each invoice. A blend of ARDEM’s exquisite data entry services, along with our automation tools, helps provide operational and cost efficiency in freight invoice management for our clients.
Our trucking and logistics platform automation helps us improve efficiency for freight invoice payment and freight invoice management. ARDEM has a history of providing well-structured solutions to its clients. With its state-of-the-art technology, ARDEM provides a distinguished platform. Thus, we ensure that the freight bill payment processing and freight invoice management tasks become a core competency for our clients.
ARDEM provides Business Process Outsourcing and Business Process Automation Services to established companies to help them improve operational efficiency and reduce costs. For more information about freight invoice payment processing and freight invoice management, please reach out to us.
