ARDEM Data Entry Services completes Indexing of 100k Large Format Drawings

Indexing plays a big role in ensuring the long-term usability and accessibility of your data. ARDEM completed the successful indexing of 100,000 large format drawings for a leading document management solutions provider. This milestone showcases our expertise in document indexing services. It also highlights the importance of accurate and efficient indexing in managing technical documents like engineering and manufacturing drawings. Let’s learn more about it.

Processing large format drawings, such as engineering blueprints, CAD files, and architectural plans, is far more complex than standard forms data entry. These drawings often contain unstructured data, rotated text, and information scattered in many locations. Also, handling large file sizes and outdated document formats adds to the challenge.

Challenges in Large Format Drawing Indexing

1. Data Placement: Titles, dates, and legends may appear in inconsistent locations, such as corners or edges. 
2. Handwritten Annotations: Many engineering drawings contain handwritten notes. This makes them harder to process with automated tools. 
3. Aging Documents: Older blueprints and maps may be fragile or degraded. They require careful handling during scanning and indexing. 
4. Large File Sizes: The sheer size of these documents necessitates specialized processing capabilities. 

By employing advanced tools and methodologies, ARDEM delivers efficient large format drawing indexing services to overcome these challenges.

ARDEM’s proven approach combines advanced data processing services with meticulous manual validation. Thus, we achieved 99.97% accuracy in indexing large format drawings. Here’s how we do it:

1. Digital Conversion and Document Scanning

• Document digital conversion begins with scanning large format documents. These include TIFF, PDF, and JPEG formats, at 100% scale. 
• Scans are enhanced to ensure clarity. Also, damaged or torn documents are carefully restored during the process. 

2. Data Entry and Metadata Capture

Our team extracts key metadata from scanned drawings, including: 

• Project Name 
• Dates and Time Periods 
• File Location 
• Disciplines (e.g., Architectural, Plumbing, Mechanical) 
• CAD Drawing Information 

We use a combination of dual-key data entry and software validation to ensure error-free indexing. 

3. Customized Indexing Solutions

Our solutions cater to the unique requirements of engineering document management. Thus, we create a searchable database with fields tailored to your project.

4. Advanced Validation Techniques 

With automated and manual quality checks, we ensure every index meets exacting standards. Thus, we enable seamless integration with document management solutions. 

1. Improved Document Management 

With ARDEM’s technical document indexing solutions, businesses can easily search, retrieve, and organize their files. Indexed documents are accessible via cloud storage or document management systems. 

2. Improved Collaboration 

Indexed digital files allow teams across departments to collaborate effectively. This improves communication and productivity. 

3. Cost Savings 

By outsourcing document indexing services, companies eliminate the need for extensive in-house resources. Digitizing and indexing documents also reduce storage costs.

4. Long-Term Preservation 

ARDEM’s processes ensure the longevity of delicate or historical drawings. Thus, you can secure your data for years to come. 

5. Faster Retrieval

Accurate index data minimizes search times. This allows engineers and architects to locate specific drawings or information instantly.

ARDEM’s expertise spans a wide range of industries, including: 

• Engineering Document Management: Indexing CAD drawings, technical schematics, and survey maps.
• Construction: Managing blueprints and construction plans.
• Manufacturing: Organizing manufacturing designs and diagrams.
• Healthcare: Supporting indexing in medical billing for patient records and claims.

ARDEM provides a comprehensive range of business process outsourcing services. We help companies streamline operations and reduce costs. From data entry services to large format scanning, we ensure accuracy, security, and efficiency.

How ARDEM’s Solutions Stand Out

1. Customization: We tailor our indexing solutions to meet your specific needs. These include metadata fields, database structures, and formats.
2. Technology Integration: Our processes utilize OCR and AI to improve automation. Thus, we ensure speed and accuracy in capturing index data.
3. Scalability: You may need indexing for a single project or ongoing document management. ARDEM’s services scale with your needs.
4. Accuracy: We combine manual expertise with automated validation. Thus, we achieve near-perfect accuracy for even the most complex projects.

Indexing large format drawings and technical documents is crucial for efficient document management. By partnering with ARDEM, you gain access to cutting-edge document indexing services. So, you transform your physical files into a highly organized, searchable digital database.

Are you ready to optimize your document management solutions with expert data processing services? Contact ARDEM today to learn how we can help with indexing drawings, CAD files, and more.