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Data Entry Services

Delivering Success when Outsourcing Data Entry Services

By March 14, 2014March 11th, 2024No Comments
Outsourcing Data Entry Services

Data Entry Outsourcing is being used by established Non-Profit Organizations(NPOs) to improve their operational efficiencies and reduce cost. Data Collection, Data Analysis, Data Research and Data Entry are effort-intensive  tasks for  organizations. NPOs  need to stay lean to  conduct their fundraising efficiently. 


The task of data entry in itself is relatively straightforward. It is done by a data entry operator transcribing data from the physical or written form into a digital file. Data on a form needs to be keyed to a digital format.  

Clean and organized data is one of the crucial keys to accelerating your business growth. However, you might find it tedious to keep track of your data daily with your business growth, as data entry is a repetitive task that takes time to be processed with high accuracy. If you are thinking about managing an in-house team to complete data entry tasks, it may be equally stressful for you and leave you with less time to devote to your core business processes. Therefore, most businesses prefer to outsource their functions to an experienced outsourcing partner. 

Outsourcing data entry services refers to utilizing qualified sources outside of your own organization. 

Modern technology is the essence of staying competitive in the market for every business with the help of optimized work processes. Companies that lack the data entry resources to manage their data due to the many data entry challenges. Therefore, companies often look for experienced data entry outsourcing companies as an effective solution.  

Outsourcing data entry services is a wise decision to access accurate data affordably and gain great focus on your core business activities. Outsourcing allows access to expert skills as per your requirements, whether it is the peak for your business or the fall season. You can quickly upscale your business during peak time and expand your data entry to fit your needs or reduce the workforce during a fall season. Business Process Outsourcing companies work with innovative approaches and the latest technology to match your desired outcomes for greater efficiency and effectiveness. 

How Do You Deliver Success when the data entry service is outsourced to you?

Take a simple example. You receive 5,000- 10,000 customer contact forms every day. These contain names, mailing addresses, email addresses, telephone numbers, and some demographic data. The contact forms are all handwritten. 

The first challenge for the outsourcing vendor is to manage the daily volume fluctuations. A varying count of qualified and trained staff needs to be assigned on a daily basis to meet the daily volatility in data entry volume. The use of double key data entry and compare programs along with data validation checks should further allow the data entry vendor to guarantee close to 100% accuracy even with handwritten data. The use of multiple database lookups (for example, for mailing addresses) can further assure a clean data set. A robust work process that checks for data quality at various gates ensures success is delivered when data entry services are outsourced. The data entry outsourcing companies have accurately keyed the data within the business cycle time constraints. Further, outsourcing data entry tasks should also yield cost savings for the business. 

Let us go through data entry challenges solved with the help of data entry providers in detail.  

Challenges to Overcome with Effective Outsourcing data entry services

  1. Errors in Data
    When data is handwritten, one of the most common data entry issues occurs during the actual data input process, leading to inaccurate records, misguided information, and obviously, disorganization. It is more common in instances of manual, human-based data entry. Poor data quality results from faulty input due to incorrect values, lack of focus on each detail, or even illegible documents. All these contribute to one of the common challenges of data entry. Suppose a data entry clerk inputs the wrong value, like Rs.1,050.00 instead of Rs.11,050.00. This can actually result in severe consequences. It requires a high level of quality assurance measures for a high level of data accuracy.
  2. Data Configuration
    It needs to be cleaned and organized to utilize data sets with high effectiveness. Data with different vendors come in various formats. It needs to be normalized for easier data processing. Once it is in the standardized format after removing variation, it is easy to manage. Surprisingly, many companies spend most of their time qualifying data rather than using it effectively for managerial decisions. Data configuration is a big issue for invoice processing and utility bill management due to data from different vendors. The document formats and units of measure may vary with each of them.
  3. Slow Turnaround
    Data entry is one of the redundant tasks in a company that may make poor use of available resources, especially when employees have not been explicitly trained to enter data efficiently. It may result in losing commitment to data entry tasks, and such redundancy without training can significantly slow down your operational process in an organization.
  4. Quite Expensive Poor Work Quality
    Incomplete data is a common activity that significantly impacts work quality and results in poor data. Poor data quality can become quite expensive. Data capture is the solution to reduce incomplete data issues. 

Outsourcing helps you to overcome the challenges of data entry and deliver success. Have a look at the leading business process outsourcing (BPO) service provider that has been ranked number one in data entry outsourcing 2022

Best Data Entry Solutions: Outsourcing data entry services with ARDEM

Data entry is everywhere. ARDEM is a top data entry vendor for clients nationwide. You can send your paper documents by courier or mail to the ARDEM. If you already have documents in scanned form, you can upload them to a dedicated secure, encrypted FTP server created specifically for your company. You can simply transfer your data entry projects directly into our database. It is a secure connection between your and our servers. 

With a combination of the brightest minds, innovative technologies, and in-depth industry knowledge, ARDEM provides tried and tested successful data entry solutions. 

  • Technology
    ARDEM Cloud Platform is the technology that drives collaborative success. With technology, you gain visibility, improve accuracy, boost productivity, and lower overall operational costs. ARDEM Technology for robust processes engineers the best data entry outsourcing solutions for various industries, including financial, healthcare, retail, logistics, manufacturing, etc. ARDEM proprietary technology and its BOTS combine AI and MI with human efforts to provide intelligent automation.  
  • Data Capture
    ARDEM’s data capture allows you to transform all of your paper and electronic documents into ready data to be used through OCR & Machine Learning methods. Technologies seamlessly map relevant data into corresponding fields to ensure intelligently managed data. Our team engineers advanced algorithms to create an absolute relationship between data processes, eliminate errors, and generate uniform output with high accuracy. Data is normalized to collect databases for easy comparison.  
  • Automation
    Expert data scientists, intelligent engineers, and developers in ARDEM’s team bring efficiency to ARDEM Automation solutions. With the combination of the latest in Machine Learning (MI) and Artificial Intelligence (AI) technologies, documents are run through data validation. ARDEM Automation can interpret quickly if a field is blank or data is missing. It can prevent the fouls in the input from affecting the entire data entry workflow. Ensure BPO data entry accuracy without spending too much time on large sets of data.
    Businesses adopt digital transformation to automation to plan a more data-driven innovation process to improve efficiency and stay competitive. Most companies are not well equipped to increase efficiency. Data entry vendors in the outsourcing industry bring a solution with automation for every company irrespective of sector and size. ARDEM’s customized automation solutions fit your every data entry needs.
  • Multiple Data Validation Routines
    Utilizing Artificial Intelligence and Machine Learning programs, ARDEM ensures data accuracy with programmatic validation techniques. Each data field gets reconciled against the millions of data fields to provide 100% clean and verified data. ARDEM makes you use 99.97% accurate data to make effective decisions with clear insights. 

ARDEM is a top-quality USA business process outsourcing company and the best in the industry with two decades of experience. ARDEM’s Clients are highly satisfied with Online Data Entry, Offline Data Entry, Image Data Entry, Quickbooks Data Entry, Insurance Data Entry, Claims Data Entry, Utility and Invoice Data Entry, ERP Data Entry, CRM Data Entry, Catalog Data Entry, Data Extraction, Data Enrichment, High-Volume Data Entry.

ARDEM clients outsource their data entry service requirements. Whether it is a medical company processing samples, a marketing research company conducting public opinion surveys, or a hospitality business collecting customer leads- they all want to succeed when they outsource their data entry processes.

ARDEM provides technology-based data and document management services, including data entry services, data capture services, forms processing, document scanning, and document processing services.

Applications for ARDEM services include Survey Data Entry, Medical Sample Processing Services, Indexing Large Format Drawings, Medical Claims Data Entry Processing, Mailing List Data Entry, Data Entry from Customer Loyalty Cards, Customer Service Survey Data Entry.

ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri, Wisconsin, Virginia, Maryland, Kentucky, across other states and in Canada.  

ARDEM document scanning service clients are found in New York, New Jersey, Virginia, Maryland, Washington D.C., and Connecticut. 

Utilize business process automation (BPA) and robotic process automation (RPA) with ARDEM at the best pricing in the industry to get success with outsourcing data entry services

ARDEM provides Business Process Outsourcing and Business Process Automation Services to established companies to help them improve operational Efficiency and Reduce Costs. For more information, please reach out to us at or call us at 908-359-2600.