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Why Training is Important in Freight Bill Data Entry Outsourcing?

By August 5, 2022March 14th, 2024No Comments
freight bill outsourcing data entry blog

Freight bill processing is an essential function in many business operations. Any errors or delays in the processing process can manifest as serious financial and operational consequences.

Various factors can contribute to incorrect freight bill processing. However, the most common cause of errors is poor training. The importance of training cannot be overstated and is one of the top reasons for outsourcing freight bill entry to a trusted outsourcing company

ARDEM enables clients to focus on their core competencies while leveraging our industry-leading technology platform to provide them with fully managed logistics outsourcing services from issuing load statements to freight billing, shipment tracking, auditing, etc. Collaborate with us to increase efficiency, visibility, and accuracy.

Challenges in Freight Billing Data Entry

A few challenges in freight billing data entry are:

Solving the current challenges of waybill and BOL processing with value-based services.

1. Lot of paperwork

The freight bill data entry process is tedious and time-consuming, as it involves many documents. These documents may include bills from various parties, invoices from carriers and shippers, statements from service providers, and manifests.  

All these documents need to be scanned or digitized for easy management.  

2. Huge time verifying documents

This is the time-consuming aspect of freight billing. Companies must verify all shipments, shipment destinations, documentation, carriers, and other information that might affect the shipping cost.  

It takes much time to confirm everything to the best of your ability.  

3. No standardization and control

There is no standardization regarding freight bill data entry as several players are involved in this field. This results in incomplete billing and lost customer information.

4. Expert knowledge required

Errors, delays, and omissions in shipping document processing can cost logistics companies money and effort. 

Outsourcing freight bill processing can save them time and money while providing scalable solutions for all their essential services.

Why is training necessary in freight bill data entry outsourcing?

Here are four compelling reasons why training is necessary for freight bill data entry outsourcing:

1. Error-free entries and processing of freight bills

A freight bill is a legal agreement between the shipper and the carrier in the logistics industry. The bills must be recorded, inputted, and processed with care. A skilled outsourcing provider can precisely extract and enter data; thus, training them is crucial.  

ARDEM’s unique approach to data management allows companies to focus on their core business while we take care of the rest. With our data entry services, clients can save money and time with 99.97% accuracy and faster cycle times.

2. Improved visibility

Improve Focus Blur

Every day, logistic activities necessitate a large amount of paperwork. There are numerous bill stacks, including various shipments and merchandise.  

Outsourcing these processes to a trained vendor will greatly benefit the business. It will aid them in centralizing the handling of freight bills.

3. Process freight bills quickly and easily

Speed and Efficiency

A trained outsourcing service provider can assist in the speedier and more effective processing of freight invoices.  

Companies will also save money because of shorter payment cycles, faster response times, and reduced prices.

4. Conversion and processing of documents promptly

Flexible Team Business Process Outsourcing

A trained outsourcing partner can help a company process all of its documents, whether paper or digital, by utilizing machine learning, advanced automation, and OCR technologies. 

We focus on providing data processing services to established non-profit organizations wanting to boost operational efficiency and minimize expense. We take relevant data from physical or electronic sources and turn it into a usable format for various uses making data processing easy, affordable, and quick.


Outsourcing freight bill data entry operations are becoming increasingly popular in the United States and worldwide. Outsourcing these activities provides undeniable cost savings, process efficiency, and business intelligence benefits.  

However, ensure you select a reliable outsourcing company for yourself.

ARDEM provides Business Process Outsourcing and Business Process Automation Services to established companies to help them improve operational Efficiency and Reduce Costs.  For more information please reach out to us  at or call us at 908-359-2600.