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Data Entry Services

How Automation is Changing Claims Data Entry

By June 7, 2022March 14th, 2024No Comments
automation claims data entry outsourcing blog

For any insurance service or health care provider, claims data processing is one of the core business responsibilities. They need to collect and process insurance, healthcare, medical, and accidental claims in a timely manner. They receive claim applications daily.

Let us look at the significant challenges that companies in insurance and health care claim filing and processing.

1. Maintaining compliance requirements 

Legal and compliance tasks are challenging. Insurance claims are among the most regulated sectors with stringent compliance obligations. Companies need to ensure proper healthcare document management. Therefore, they consider delegating claims document management responsibilities to professionals.

2. Minimizing costly errors 

In the insurance sector, document processing can be more complex if the number of claims received increases at a certain level. Record-keeping mistakes can create a conflict between a service provider and an insurer, damaging reputations.

Automation - The Solution

Claims Data Entry Services that an outsourcing partner can offer  include:

  • Front/Middle End Support – Medical Coding, Entry and Audit Creating, Entry of Patient Demographics, Charge Entry, approvals, and releasing invoices.
  • Back Office Services – Claim application Processing,  Denied/Accepted Claims Management, Accounts Receivable, Payment Posting, Billing, Reporting, Following up and Analysis.

Data entry automation solutions can replace or decrease manual tasks to optimize data entry processes. Automation helps data extraction from images, PDFs, e-mails, electronic documents, paper documents, web pages, and other formats or structures and standardize the data. They can utilize advanced technologies like OCR (optical character recognition) or ICR (intelligent character recognition). This new-age technology helps companies to simplify claims data ingestion processes.

How Automation Helps in Claims Data Entry

  1. Reduced paperwork: Traditionally, processed data involves high storage space costs and staff to organize the files. Also, it includes the printing costs. Such operational costs can be significantly reduced with data entry automation. 
  2. Saving costs: In financial processes, mistakes can lead to extra work at additional charges. Avoid such errors that come with huge costs and may damage reputation. By automating data entry, companies ensure accurate data entry. 
  3. Sound decision-making: Data entry automation input accurate data into intelligence systems. The increased accuracy leads to better decision-making as they have valid and complete information.
  4. Save time: Automated data entry makes employees spend less time doing tasks manually. Important data, like receipts and files, can be managed on a cloud network in a few clicks.
  5. Improved workflow efficiency: Manual processes make workflow complex. An automation solution with a vast content management system for specific data can resolve the issue. It can be significantly simplified to improve efficiency. There will be no manual data manipulation that minimizes the errors. RPA bots deliver processed documents into the workflow for further processing.
  6. Meet Compliance Requirement Correctly: Failing to double-check each claim, a backlog of unfilled and low-priority claims mount can lead to compliance sinks. You can outsource to BPO companies to automate data entry workflow.

Companies for insurance/healthcare data entry services prefer outsourcing automated claims data entry services. ARDEM, a renowned name for business process outsourcing, helps you to improve your claims processing workflow. claims data is captured, and the data entry task is performed based on in-field validation rules. 

ARDEM provides Business Process Outsourcing and Business Process Automation Services to established companies to help them improve operational Efficiency and Reduce Costs. For more information, please reach out to us at or call us at 908-359-2600.