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Financial and AccountingBusiness Process Outsourcing

Why Outsourcing your Bookkeeping Requirements is a Smart Idea

By April 1, 2020March 13th, 2024No Comments
Outsource Your Bookkeeping Requirements to ARDEM

Struggling with labor-intensive accounting processes? Finding yourself at a loss to follow the trail of money as it disappears into a maze of expense reports, invoices, accounts payable, payroll processing and more? Does tracking company money leave a bitter taste in your mouth every time? Are you thinking of outsourcing bookkeeping services at reduced costs?

While there are many available options to choose from, ARDEM offers you original bookkeeping solutions that offer greater accuracy and efficiency while processing your accounts at a much lower cost. 

ARDEM offers original solutions for outsourcing bookkeeping requirements.

Conducting accounting and bookkeeping processes internally is not just an expensive process but also a time-consuming one. Not to mention that you have to deploy quite a few high-costing resources to untangle the web of company accounts and maintain the company books in good order. In addition, as you grow and expand your operations you also need to expand your bookkeeping operations, spending more time, more money and more resources.

So, then how do you keep your books in good order while breaking the vicious cycle of rising costs? The solution is simpler than you may think. 

Whether you need bookkeeping services for small businesses or large corporations with multiple branches in several locations, you just need to find a trustworthy outsourcing partner with credited accounting solutions and a proven record of delivering timely-responsive solutions. 

At ARDEM Incorporated, we do our best to build long-term partnerships for collaborative success. We offer our clients extensive finance and accounting services, processing high-quality data at reasonable costs with shorter turnaround times.

We further recognize that every organization is different and has different requirements and that’s why we first gauge each client’s specific needs to offer them personalized bookkeeping services. 

The ARDEM Advantage

Specialized Team for Outsourcing Bookkeeping Services

ARDEM builds a specialized team to outsource your bookkeeping requirements.

Once you come onboard, ARDEM starts building you your own business process outsourcing team, complete with a dedicated Project Manager, full IT Support and full-time analysts, all with college degrees in accounting and previous experience in performing QuickBooks accounting services. 

After the team has been set up, your Project Manager will get in touch with you to ascertain your needs and process requirements. We then study your existing workstream to discover inefficiencies and opportunities for improvement. 

Based on the information received, our team will then create a customized bookkeeping process to effectively collect, process and deliver your data. The process will then be executed and further analyzed to optimize your bookkeeping services in order to deliver a successful solution for your in-house accounting needs. 

We further pride ourselves on processing feedback from our clients in real-time. Our Project Managers are always available to chat and address your concerns during our working hours.

Accounts Payable Processing

Our bookkeeping services also include accounts payable processing.

At ARDEM, we offer you a full range of outsourcing bookkeeping services including accounts payable processing. Our team manages your company’s entire accounts receivable process including everything from entering all received payments and deposits to entering all your utility bill payments and payroll data for processing using 3rd party software. 

So, you no longer have to worry about burdening your internal resources with accounts payable processing. We do it all for you and we do it better, faster and in a smarter way by combining smart people, robust processes and intelligent automation. 

Invoice Management

The ARDEM Invoice Manager offers you cloud-based invoice management.

Processing invoices is another time and labor-intensive task. ARDEM makes this task easier by assembling and standardizing all your invoices for faster processing. 

ARDEM Invoice Management begins with the receipt of all invoices whether in physical or digital format. You can simply mail us your paper invoices and we scan them using our higher-speed scanners and OCR technology. 

Once all the invoices have been uploaded into our secure cloud server, we employ intelligent automation, proven methodology and our deep industry knowledge to standardize all invoices and process them accurately, delivering high-quality data. 

Reconciling Accounts While Outsourcing Your Bookkeeping Services

Our bookkeeping experts are great at reconciling your accounts as well!

At ARDEM, we also have considerable experience and skills in reconciling accounts to ensure all your financial transactions and records match. 

We can swiftly process and reconcile your accounts using bank statements and ensure that all the transactions recorded are consistently accurate. We further help you to manage your cash flow by tracking and keeping well-maintained records of all the cash that goes in and out of your company. 

Our streamlined processes and practices are guaranteed to improve your checks received and bank reconciliation processes. 

Financial Management 

ARDEM offers extensive bookkeeping services including financial reporting and management.

Apart from processing your accounts payable, managing your invoices and reconciling your accounts, ARDEM also conducts a wide range of financial management services for your organization.

We have considerable industry experience in outsourcing financial services including financial management reporting, cash flow forecasting, payroll allocations, currency conversions, sales tax filings, automating banking transactions and so much more. 

We also create several analysis reports on a monthly or annual basis for your business including accounts payable aging reports, accounts receivable aging reports, income statements, balance sheets and statement of cash flows.

When it comes to outsourcing bookkeeping services, we offer you a complete solution to outsource all your accounts and financial management services. 

Combining Automation and Manual Interaction for Bookkeeping Services 

We combine the best of smart people and automation while outsourcing bookkeeping services.

Entering and reconciling your accounts manually is an extremely labor-intensive process with the risk of human error and considerable back and forth to locate and correct these costly accounting mistakes. 

While there are several accounting software options available in the market, they still do not eliminate the need for qualified professionals to process orders, enter vendor bill data and create invoices to reconcile accounts along with a variety of bookkeeping processes. 

What you really need is a team of highly-skilled and qualified accounting specialists, who are experts at balancing ledgers and creating financial reports while maintaining immaculate records using a combination of human expertise and intelligent automation

The ARDEM Collaboration Platform, a cloud-based collaboration platform offers you a secure workspace where you can upload your vendor bills, customer orders, and timesheets for service billing, etc. 

The data can then be accessed and processed by your Project Manager and analyst team who start to assemble and categorize your data for processing. 

Additionally, to ensure the accuracy of the data being processed, we implement a multi-step quality control process as standard company practice to eliminate any manual errors and reconcile any inconsistencies in the transactions. Your data is further processed using advanced robotic process automation technologies for faster processing with greater accuracy. 

Quickbooks Accounting

Our experts are well-versed in QuickBooks accounting software.

The ARDEM QuickBooks Accounting Services are subscription-based solutions, guaranteed to streamline your bookkeeping processes. 

Our team handles all the processing in QuickBooks by creating a blended approach comprising sharp, analytical minds with proven processes that are executed via advanced automaton. 

We have extensive industry experience in working with several top-of-the-line accounting and management software on the market including:

  • Xero
  • Concur
  • NetSuite
  • Magento 
  • Shopify
  • Microsoft Dynamics
  • Sage 
  • SAP

Outsourcing Bookkeeping Services with the ARDEM Collaboration Platform

The ARDEM Collaboration Platform offers you a live window into your processing.

Once you have been officially onboarded, you will receive login credentials to log in to the ARDEM Collaboration Manager. 

The ARDEM Collaboration Manager gives you access to our secure cloud collaboration platform where you can upload all expenses and receipts into secure folders.  

The platform acts like an open window into your financial processing services in real-time with an additional feature that allows you to give feedback in real-time. 

Your feedback or request is then addressed by the project owner who consults with the team to determine the best way for swift and accurate implementation. 

We provide you with live support while processing your account books and data. 

Securing Your Numbers with ISO27001

ARDEM takes steps to effectively secure your data while processing it.

At ARDEM, we provide you with full IT support and state-of-the-art security features. Our advanced security system is built on an ISO27001 foundation and addresses security at three levels, i.e., employee, physical and network. We also implement constant monitoring of all our processing along with a series of VPNs, SSLs, encryption and security protocols to secure and protect your sensitive information. 

In addition, we are also extremely careful with exposing your data. iI is shared on a strictly need-to-know basis and we have further measures to ensure that the data cannot be copied elsewhere. 

Furthermore, we only retain your data for a specified period of time. Once your data has been processed and approved, the data is deleted as per standard practice. 

When it comes to keeping your crucial data safe and secure, you can always rely on ARDEM. 

Accounting and Bookkeeping Services by ARDEM

ARDEM is a trusted expert when it comes to outsourcing bookkeeping services.

Our bookkeeping services not only deliver a higher quality of data but they also do so while reducing the turnaround times and lowering your costs significantly. 

  • Offline Bookkeeping: We process all offline bills, receipts, and financial documents. You can either scan the documents and upload the files on the ARDEM Collaboration Platform and we will process them for you. Or you can simply mail us all physical documents and we will scan and process them using the high-speed scanners at our headquarters in New Jersey.
  • Online Bookkeeping: Data is processed through our cloud systems while integrating with your systems. 
  • QuickBooks Accounting: We offer bookkeeping solutions to reduce your in-house processing costs by an immediate 30%. 
  • Accounts Payable Services: We streamline your accounts payable processes while capturing and reconciling inaccurate billing.
  • Accounts Receivable Services: We improve your checks received and bank reconciliation process. 
  • Invoice Processing Services: We transform different formats into actionable intelligence within a 12-hour period.
  • Accounting Services: We increase accuracy and shorten your processing times via automation for higher ROI. 
  • Financial Services: We increase the visibility of your financial data to help you make smarter, data-driven decisions. 

ARDEM offers Accounting and Bookkeeping Services for the following industries:

  • Banks and Financial Institutions
  • Government Services and Public Sector
  • Healthcare and Biotech Companies 
  • Marketing and Financial Marketing Services
  • Software Companies 
  • Manufacturing and Retail Companies
  • Theatre Companies and Entertainment Firms
  • IT Companies 
  • Logistics Firms

So, if you are searching for a partner for outsourcing bookkeeping services, then look no further as you have already found your perfect partner in ARDEM. Our carefully blended approach employs the sharpest minds, the best processes and harnesses the power of technology to create original solutions and maximize opportunities.