Promoting Virtual Collaboration While Working Remotely

By May 1, 2020 May 5th, 2020 Business Process Outsourcing, Business Trends

Whether you are well accustomed to working from home or have had to adjust to this new way of working during the current situation, you need creative methods to stay productive at home and manage employees who are working remotely.

Working from home comes with its own set of challenges, you need to make sure that your business keeps running while managing remote workers and making sure that all your services run cohesively.

So, in order to make the most of your remote work teams, you need to have certain strategies in place to create synergy and positive collaboration.

Now, there’s no need to rack your brain while searching for answers. We’ve done the work for you and here are the best strategies to promote virtual collaboration while working remotely:

Build a Strong Team

Its important to build a strong team while working remotely.

While working remotely may have its drawbacks, it does have advantages that make up for most of them.
One advantage is the ability to hire remote workers and build a strong team. You are no longer restricted by physical limitations or geographical boundaries and can hire talented professionals from around the globe.

This is the time to scout for innovative talent and create aways to collaborate across distances and time zones. Leveraging diverse talent can help you create a stronger and more robust ecosystem that helps your business survive and traverse the current situation easily.

Empower Collaboration and Connection

Encouraging collaboration between your team is essential to keep them motivated

Whether we talk about linking new employees or building stronger connections between your current team, you need to step up and create ways to promote interactions between your team members.

Encouraging collaboration between your team is essential to keep them motivated. This also helps your team to work in a collaborative manner; thereby improving their efficiency.

Virtual Social Interaction

Enable virtual social interaction to build stronger remote teams.

While discussing work is the most important task that your employees should engage in, building a strong team requires your employees to trust each other and help each other out in times of need.

This requires you to build a digital or virtual water cooler, i.e., a digital place where your employees can interact with each other freely and talk about more than just work. Enabling your employees to interact does not just help build team trust, it also creates an environment of mutual help and growth. Employees are more likely to assist one another when they know each other and step in more likely for those they consider to be friends.

Organized Virtual Meetings

Another smart way to monitor your team’s progress is to schedule regular meetings.

However, simply building bridges is not enough, you also need to supervise your teams remotely in a structured manner. Schedule a daily check-in with your team where they are given the assignments for the day.

Another smart way to monitor your team’s progress is to schedule regular meetings where employees are expected to report on the status of work.

Don’t take them by surprise, post the agenda of the meeting earlier so that everyone comes prepared. These virtual meetings are also an effective way to promote collaboration between different departments and also establish your expectations for the future.

Communication and Workflow Tools

You need an integrated platform that offers you all the facilities for managing remote teams successfully.

In order to establish effective collaboration for efficient workflow, you need to equip your employees with effective communication and work tools. These included tools that enable easy ways to discuss projects, share data and forward relevant emails and documents.

The best way to go about this is opting for a fully-integrated platform that offers you all the facilities and requisites for managing remote teams successfully.

One such platform is the ARDEM Collaboration Manager that allows you to stay connected and manage your remote teams while working remotely.

The ARDEM Collaboration Platform

The ARDEM Collaboration Platform is a cloud-based virtual workplace that empowers business owners and managers to effectively supervise and manage remote teams.

The ARDEM Collaboration Platform is a cloud-based virtual workplace that empowers business owners and managers to effectively supervise and manage remote teams.

A monthly subscription fee gives you access to a workspace on our cloud server. The cloud server is provided by Amazon Web Services with strict security protocols in place. Each user has a secure login protocol using the latest SSO protocols.

Once connected to the workspace you can drag and drop your work documents for processing to your secure folders, chat with your account representative to describe the work you want your team to do, interact with your team members, review status of your project, leave new instructions, follow up on issues related to your assignment, and monitor progress on our customizable dashboards.

How it Works:

  • Once the contract has been finalized, all you need to do is pay a monthly subscription fee to gain access to a workspace on our cloud server. This fee is waived for all contracts of 12 months or longer.
  • Once you are logged in, you can upload your work documents for processing.
  • You can then chat with your account representative to describe the work you want your team to do.
  • You can further interact with your team members, review the status of your project, leave new instructions, and also follow up on issues related to your assignment.
  • You can also monitor the progress made on your data in real-time. This helps you monitor team performance against the defined metrics.
  • Our platform also enables you to manage work assignments for your team.
  • You can also send emails or any additional documents as attachments.
  • In addition, our cloud-based management platform allows you to outsource several essential business processes and manage the remote teams for real-time processing and insights.
    Reports, as defined in the scope of work, are collated and shared by ARDEM.
  • Output data files are uploaded for download.
  • APIs are further built in to optimize and streamline your accounts payable processing. All this is achieved remotely through advanced cloud-based technologies.

The ARDEM Advantage

Easy Communication

Our digital allows you to stay connected with your team members via email, chat, for video call capabilities.

Our digital platform allows you to stay connected with your team members via email, chat, for video call capabilities.

Once the contracts have been signed, you receive login credentials to your personal dashboard. After you log in, you can use our live chat feature to get in touch with your Project Manager and define the scope of work for your project and specify your requirements.

As the work progresses, you can also provide feedback and convey any new instructions or protocols as required. This, in turn, helps you manage your teams better while working remotely.

Easy Document Sharing

Work remotely with easy data sharing.

One of the main requisites of a smart digital workplace is easy data sharing. The ARDEM Collaboration Platform offers you the ability to share data with your remote teams by uploading them into secure folders.

You can also just drag and drop the field into the folder directly. The same goes for the final, processed output that can be easily downloaded and shared. In fact, you can even ask your colleagues or team members to forward mails to the platform and we will sort them out for you.

Customizable Dashboards and Actionable Insights

Our virtual platform provides you with a clear window into your processing, allowing you to work remotely with efficiency.

Our virtual platform provides you with a clear window into your processing, allowing you to keep an eye on the status of your project in real-time.

The dashboard views are also customizable, with just a few clicks you can make adjustments and view actionable insights of your choice.

Additionally, our collaborative platform also allows you to give real-time feedback. You can further keep tabs on the current status of your project and provide live feedback in case any changes are required or any instructions need to be updated. You can also leave comments directly on the file or the assignment itself.

Secure Storage

ARDEM provides you with secure data storage while working remotely.

The ARDEM Collaboration Platform also provides a secure place to store your important data in the form of cloud content storage. The data is kept secure using our own safety protocols including single sign-in and by the security measures implemented by Amazon Web Services.

We further implement a strict data policy at ARDEM. Data is shared only on a strictly need-to-know-basis and even then the analysts cannot copy or move the data from folders or save it anywhere else. Once your data has been processed and shared with you, it is deleted after a specified period of time to ensure absolute data confidentiality.

Advanced Technology

Enjoy advanced workflow automation with robotic process automation.

At ARDEM, we offer advanced workflow automation with our advanced technology including robotic process automation that employs proprietary automation bots, i.e., the ARDEM Bots.

We use a combination of data entry, data capture, automation, machine learning, and artificial intelligence to provide faster processing that produces high-accurate data. Once your data has been converted, our recognition technologies seamlessly map relevant data into corresponding fields.

Our advanced algorithms also create intelligent relationships between data, eliminate errors and generate uniform output to help you make data-driven decisions. As the volume of data being processed increases, the ARDEM Bots also increase their efficiency to boost accuracy and reduce your turnaround times. With experience, we have updated and perfected our robotic process automation technology, producing high-quality data that is almost 99.97% accurate.

Additional Features and Functionalities

We offer you several additional features that help you manage remote teams efficiently.

When we build your ARDEM team, we incorporate people with multiple skills and technology to ensure successful delivery on all your assignments.

We also provide additional features such as the ARDEM Invoice Manager, ARDEM Utility Manager, and ARDEM Survey Manager, to help gain additional reporting capabilities to increase visibility. These dashboards allow you to keep track of counts, metrics, and progress of your accounts payable, utility bill processing, survey campaigns, and more.

List of Services Offered by ARDEM Incorporated:

  • Data Management Services
  • Back office Support Services
  • Accounts Payable and Receivable Outsourcing
  • Invoice Management Services
  • Utility Bill Processing
  • Robotic Process Automation
  • Survey Management

Our Industries:

  • Finance and Accounting
  • Utilities and Energy
  • Healthcare and Life Sciences
  • Logistics and Supply Chain
  • Retail
  • Manufacturing

So, still contemplating? Get in touch with us and learn how we can help you manage your teams while working remotely.