When you seek the services of a data entry service company, you want the data entry provider to give you the most accurate data at the best price and with the best service.
Data Entry is required to key data from various forms and documents- survey forms, claim forms, application forms, rebate forms, customer sign up forms and many others. Much must be done quickly and accurately to reduce cycle time data entry. As long as the volume of forms is small, data entry tasks are manageable; what if the volume exceeds a few hundred forms every day. You want all the data to be keyed accurately and quickly.
Outsourcing of data entry services becomes a logical choice. Form data is double keyed with Compare checks and validation checks, assuring close to 100% accurate data.
The best service starts with your first touchpoint – when you call or send in a web contact form. Do you get helpful service? Does someone call you back immediately? Does the data entry vendor try to meet your needs? Does the data entry service provider develop a solution that best matches your requirements? Is the proposed data entry solution laid out and confirms the understanding of the process? During the data entry process, does the service provider keep you updated on work progress and any challenges faced? Is the data entry output to your exact requirements? And more importantly, if there is a hiccup, how quickly and responsibly does the data entry service provider correct it?
Let us start with the issues to be resolved to deliver success in data entry services.
Key Issues Resolved with Effective Outsourcing Data Entry Services
- Error potential in data entry
One of the most common data entry issues is associated with handwritten data. When you are involved in human-based data entry, huge errors can occur during the data input process that leads to false records, misguided details, and obviously, data disorganization. Errors and poor data quality result from unclear documents, incorrect value entry, and lack of focus on each detail. Can you imagine how costly it will be if a data entry operator enters the wrong value, like Rs.20,300.00 instead of Rs.2,00,300.00? You must be able to imagine its severe consequences. To avoid such big issues, you need high-quality assurance measures. A data entry provider is an expert that commits to providing high data accuracy.
- Data Configuration
When a company deals with many vendors, it is a tough task to standardize the data from various formats. Data sets need to be cleaned and organized for high effectiveness. Once the variation is removed and the data is in the standardized format, it is easily manageable. Most companies have understood the importance of outsourcing partners and prefer data outsourcing services instead of spending most of their time in qualifying data. Data configuration is also a big issue for invoice processing and utility bill management as the data is collected from different vendors that vary by formats and units of measure.
- Slow Turnaround
Data entry tasks are everywhere, and it is a fact that it is one of the redundant tasks. No company wants to make poor use of its available resources. Data entry requires specifically trained staff for efficient data entry. Redundant tasks without training can significantly slow down business processes in an organization due to lost commitment to data entry.
Let us understand why companies prefer outsourcing data entry services.
Why Companies Prefer Outsourcing Data Entry Services
Numerous operations in a company result in heaps of data to be analyzed. Data sets from different departments in a company possess critical information that requires privacy and need to be analyzed with utmost care to add to business value. To complete this huge task, organizations need highly skilled staff as there is no place for errors. Such grounds make companies outsource data entry services.
Here we have listed the primary honors of outsourcing for a business that allure companies to outsource specialized data entry services like ARDEM.
- Cost-effectiveness is always ranked high.
An in-house team to complete data entry tasks can make the data collection and management more expensive. To stay competitive, you need to stay invested in technology in every department of your company, including data entry. It is a costly affair to invest in technology or tools to achieve maximum accuracy. Instead, most companies across industries consider outsourcing as a cost-effective solution.
- Immediate access while scaling up
When a company wants to scale up its business or the peak season for a specific industry, companies prefer outsourcing data entry services instead of creating a new in-house team. You can quickly access qualified and trained data entry teams.
- On-time delivery even for large volumes
Data entry work is crucial as well as complex. It must be managed daily for the timely completion of assignments. ARDEM ensures its clients of on-time delivery. Our teams ensure on-time reporting with high collaboration and effective communication. It is one of the primary privileges businesses decide to outsource to data entry service companies.
- Access to innovative technologies
As mentioned, companies need to stay invested in technology to stay competitive in the market. Data management requires much more effort and advancement in processes when it is sensitive and high volume data. You can outsource data entry to experts offering easy access to tools and technology to provide quality with high safety.
- Error-free data entry records
Well-established data entry service providers utilize the latest technology and tools to complete data analysis and data entry tasks. Efficient data entry outsourcing companies can ensure high accuracy in turnaround time. Automated data entry offers the benefit of a dual check mechanism to reduce common errors in data recording.
- Better productivity with actionable insights
When a company has well-analyzed data sets with high accuracy, it can make result-oriented accurate decisions. Managements can rely on an efficient BPO provider as they work with utmost care and highly skilled teams.
- Enjoy flexibility and pay for the work done only.
Building an in-house team brings a permanent operating expense for the company even if data volume to process is low. BPO companies are effective solutions for a company where they need to pay only for work done. It helps you to reduce recurring expenses substantially.
- Hassle-free Data Storage
Collecting and recording manual editions of paperwork is a cumbersome task. It would be best to store data digitally to reduce the load. An automated data entry system helps companies analyze and store heaps of documents on cloud storage. Efficient outsourcing vendors follow a defined workflow to leverage the latest technologies at their best.
Businesses in different industries rely on business process outsourcing companies with such usefulness of outsourced data entry services.
How Do You Deliver the Best Service When Providing Data Entry Service?
ARDEM is a top BPO service provider in the US, serving clients nationwide and delivering success in numerous business processes, including data entry across industries. Our skilled teams can guide you through uploading your documents to be processed or data keyed to a dedicated secure, encrypted FTP server. It is a safe server created specifically for our clients. Our clients can simply transfer the data entry projects directly into our database. Or you can send your physical documents by courier or mail to the ARDEM.
ARDEM clients send their Forms to us for data entry. Data Entry is very often completed in close to real-time. Data from Forms received by the end of the day is available in the client information management systems the following day. Where required, data entry is done while complying with HIPAA to protect PII and PHI data.
ARDEM provides technology-based data and document management services, including data entry services, data capture services, survey forms processing and document scanning services.
With the combination of brightest minds and innovative technologies having in-depth industry knowledge, ARDEM provides the most effective data entry solutions and leveraging technologies to deliver success. Look at the USPs of ARDEM to impress our clients every time for every data entry project:
ARDEM is a top BPO service provider in the US, serving clients nationwide and delivering success in numerous business processes, including data entry across industries. Our skilled teams can guide you to upload your documents to be processed or data keyed to a dedicated secure, encrypted FTP server. It is a safe server created specifically for our clients. Our clients can simply transfer the data entry projects directly into our database. Or you can send your physical documents by courier or mail to the ARDEM.
Our teams are the combination of the brightest minds, innovative technologies having in-depth industry knowledge. ARDEM provides the most effective data entry solutions and leveraging technologies to deliver success.
Our latest technology helps our clients to gain visibility, enhance data accuracy, boost productivity, and lessen overall operational costs. ARDEM technology is robust enough to provide the best data entry outsourcing solutions across industries, including financial, healthcare, retail, logistics, manufacturing, etc.
- Data Capture Solutions
Data capture is also an integral part of data entry services to normalize the collected data sets for easy comparison. ARDEM’s data capture services with OCR & Machine Learning methods allow our clients to transform all paper and digital form documents into ready-to-use data. Our skilled team created advanced algorithms to enhance data processes, eliminate errors, and generate uniform output with high accuracy for each of your projects.
ARDEM proprietary technology and its BOTS combine Machine Learning (MI) and Artificial Intelligence (AI) with human efforts to leverage automation technologies in the data entry workflows. Expert data scientists in ARDEM’s team achieve high efficiency to ARDEM Automated data entry solutions. Automated solutions can decrypt quickly if a field is blank or data is missing and help prevent further fouls in the input. Large data volumes can be processed at high speed without affecting the data quality. ARDEM’s customized automation solutions fit your all data entry needs irrespective of sector and size.
- Multiple Data Validation Routines
ARDEM ensures high data accuracy, i.e., 99.97%, with programmatic validation techniques utilizing AI and ML. For complete verification, every data field gets reconciled against the millions of data fields.
ARDEM clients appreciate the timely delivery of accurate data entry tasks to make effective decisions with clear insights.
ARDEM Data Entry Services
Applications for ARDEM services include Survey Data Entry, Medical Test Requisition Form Processing Services, Indexing Large Format Drawings, Medical Claims Data Entry Processing, Mailing List Data Entry, Data Entry from Customer Loyalty Cards, Customer Satisfaction Survey Data Entry.
ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri, Wisconsin, Virginia, Maryland, Kentucky, other states, and Canada.
ARDEM document scanning service clients are found in New York, New Jersey, Virginia, Maryland, Washington D.C. and Connecticut.
ARDEM provides Business Process Outsourcing and Business Process Automation Services to established companies to help them improve operational Efficiency and Reduce Costs. For more information, please reach out to us at email@example.com or call us at 908-359-2600.