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Invoice Processing Services at ARDEM

Invoice Processing Services

ARDEM provides Invoice Processing services to clients across the country. Invoice Processing Service solution can include your complete workflow process- from receipt of paper vendor invoices at our post box, or, in digital version,  to the delivery of accurate data output files. Allowing ARDEM to handle your incoming vendor invoices allows you to take your routine tasks and let ARDEM deliver data with higher accuracy, in a faster cycle time and deliver data to you at a lower cost.

I have vendor invoices we receive by mail - can I use ARDEM Invoice Processing Services?

Your current process involves receipt of 1000 vendor invoices every day. You need someone to receive the mail, open the envelopes, sort the invoices, scan them, key data from the invoices, check that all data is 100% accurate and input this data into your accounting system. Your order processing receives 1000 orders by mail every day. You need to get these orders entered daily into your order fulfillment system. The order volume fluctuates and can be 300 on one day and 800 the next. Data needs to be collected quickly and accurately so that orders can be fulfilled. ARDEM Invoice Processing Services can provide a cost effective solution for each.

How do your Invoice Processing Services work?

You tell us your current process. What are your pain points? What are your metrics? How do you currently do the task? What are your volume fluctuations? What are your delivery expectations? What should our our people be skilled at? What training do our analysts need before we can take on your task? Let us run a pilot in parallel while you transition from your in-house to an outsourced data entry service solution. ARDEM will define the work processes. We will train our analysts to understand the scope of your project. We will run pilots. And then we will be ready to deliver. Going to  ARDEM Invoice Processing Service solution will be a seamless transition for you.

Why Invoice Processing on ARDEM platform is the Best Solution

Different invoices from different vendors are in different format. Both content could be different and layout of invoice could be different. Further the content could be marred by receipt stamps  and approval signatures which make the task of data capture from invoices more challenging. At ARDEM we understand that to assure accuracy of data quality our platform has to use both automation technology as well as skilled associates to capture this data for our clients.We use recognition software along with validation algorithms to run the automation stream and we utilize double key entry along with compare checks and validation tools to run the manual data entry stream to guarantee the highest data quality and the fastest turnaround cycle.

Why Invoice Processing Services at ARDEM?

ARDEM has past experience in providing invoice processing data entry service outsourcing solutions to clients in retail, healthcare, finance and manufacturing companies. ARDEM Invoice Processing Service solution may require only 3-5 FTE or, 30-40 FTE on a single invoice processing project. ARDEM has the processing location capacity, the processes, and, the management in place to handle all your invoice processing outsourcing projects.

The very high quality of delivered work is achieved by understanding your requirements, understanding your current work process, designing a workflow with numerous process checkpoints and auditing our work methods to assure that you always get the highest quality of delivered output. At ARDEM all data entry is double keyed to assure 100% verification of keyed data.

You are sharing your data with us. Sometimes  it could be your vendor invoices, or, other times your customer orders. In each case this data is confidential and needs to be kept secure. ARDEM has security measures in place at the physical, network and employee level to handle your data in the most secure manner. We comply with HIPAA and have protection measures for handling PII and PHI data. ARDEM Data Security policies are built on ISO 27001 requirements.

Communication back to client is important in an data entry outsourcing project. Workloads fluctuate, new variants come in for processing, workflows have hiccups. ARDEM maintains a close communication with client users who are relying on accurate and on-time data output files in their data entry outsourcing project.

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Survey Processing

Printing and mailing of paper surveys. Receipt of surveys, scanning surveys, data collection from surveys, coding of surveys and survey data tabulations.

Claims Processing

Mail processing of healthcare claims, sorting of claims and supporting documents, scanning and data entry from claims.

Sample Processing

Mail processing of paperwork received with samples at the lab. Scanning and data entry from sample documents.

Mail Fulfillment

Mailing of catalogs,  Mailing of surveys, Mailing of samples.

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Customer Loyalty Cards

Working with you and your company has been a distinct pleasure. From the initial scanning to the finish product, all those involved in the County Clerk’s office have been impressed by the high level of professionalism exhibited and by your commitment to quality outcome.

Bradford Kendall, Dutchess County- New York

I just received a phone call from Marcie of Procurement with State of Wisconsin asking about ARDEM. Of course, I gave you a great reference.

Nancy Butler, Dept of Health Arkansas

It has been a pleasure working with your company and I will let others know to go to you for surveys.

Brenda Venner, US Navy

ARDEM is a great contact to have. Their quick turnaround with the amount of information we gave them was impressive. The work was legible and easy to understand. It helped us to complete our work by our very short deadline.

Melinda Lee, Fleishman Hillard

Thanks for all the great work. We’ll definitely keep you in mind in future if we need any more work done.

Mike Quinn, Veterans Administration Medical Center

Thank you for your excellent service and responsiveness on all of the projects we’ve completed.

Noelle Vaillancourt, National Research Center