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How Automation is Changing Freight Bill of Lading Data Entry

By July 8, 2022March 14th, 2024No Comments
automation outsourcing freight bill

Data is considered the most critical element in any business. Business managers rely on accurate data to gain insight into the company’s operations and work toward scalability and profitability. The transport sector requires many documents, such as freight invoices and the Bill of Lading (BoL). While the trucking process is being carried out on-site, the offsite back-office employees are usually overburdened with a web of documents, entering data, extracting information, and generating reports.

Business managers need to ensure that the back-office data is accurate and rendered timely so they can take necessary actions. Business managers are now using modern tools and technology to run their operations smoothly and efficiently. A significant development in this domain has been seen in the automation of BoL data entry.

Companies pertaining to the trucking sector are witnessing a significant shift from the traditional manual data entry process. Automation also helps trucking companies in determining accurate billing for each shipment. An error-free categorization of LTL (less-than-truckload) and FTL (full truckload) freight helps companies determine precise billing for the shipments. Business Process Outsourcing companies handle the hefty documentation tasks such as providing real-time data entry services for freight BoL.

The BPOs use modern tools and technology to attain efficiency in the established database, such as Optical Character Recognition (OCR), Machine Learning, and Artificial Intelligence (AI). OCR helps by recording different documents into information for the database repository, providing massive relief for the BoL process, which relies on heavy volumes of varying documents.

Machine learning and AI tools facilitate the formation of highly efficient databases. Automating the freight BoL data entry serves many advantages, some of which are discussed below 

Maintaining data accuracy

Replacing the manual data capture technology helps generate an error-free database for business managers, whereby data accuracy remains intact. The managers can base future decisions on the captured data without fear of losses from discrepancies or data quality. 

Data generated on a timely basis

Hourglass Saves Time

Automation provides the basis for timely data gathering and reporting. Manual processes involve employees toiling for long hours to populate the database. During peak season, the back office may stumble when there are massive shipments. Automation ensures the process remains intact and reports generate promptly for business managers to take corrective actions or plan future strategies.

Cost Optimization

In a manual process, trucking companies require a lot of staff to support their data entry operations. Such heavy reliance on employees makes the company incur huge costs. With automation taking over the approach, the companies now stand to save on the cost front.

ARDEM provides best-in-class logistics outsourcing services, from issuing load statements to freight billing and auditing. ARDEM has helped its clients attain unbeaten accuracy with BoL cargo and freight shipments processing. ARDEM has extended its support for trucking and logistics companies looking for versatile solutions by providing the latest automation techniques and expertise, and ensuring operational efficiency and cost optimization for its clients. 

ARDEM provides Business Process Outsourcing and Business Process Automation Services to established companies to help them improve operational Efficiency and Reduce Costs.  For more information please reach out to us  at or call us at 908-359-2600.